Personnel Budgets in Banner

Note: if you print this page, be aware that it contains links to more information. You must, of course, have this page open in a web browser to be able to follow those links. They show underlined in the printed text.

Banner Human Resources stores your personnel budgets by position. Most positions are "single," assigned to only one person. Some student and supplemental positions, however, may be "pooled" positions, meaning more than one person works in that capacity and the position budget is a lump sum for all of them.

A position may be paid from more than one accounting string or FOAPAL. If this is the case, there will be a percentage attached to each. A position may be a 50/50 split between two departments or some other ratio. There may be three or more FOAPALs from which a position is paid. Each FOAPAL will have a percentage of that position's budget.

The budget you see in the Banner HR report should match what you see in Banner Finance, at the beginning of the budget year. Over the year, changes made in HR will not show in Finance. If you have questions about your HR budget, contact the HR office for assistance.

Following are instructions to print a Banner report of the position budgets in your area. The report can be narrowed down to print only budgets in certain Funds, but it can be broadened only as far as you are authorized by Banner Finance security. Contact ITS if you have questions about your Finance security.

To Run the Position Budget Report:

1. Start Banner and log in.
2. Type NZRPBUD in the Direct Access box and press Enter. This takes you to the Job Submission Control Form, GJAPCTL.
3. Press Ctrl-Page Down to move into the Printer field.
4. Enter the name of your Banner landscape printer, or run the report to DATABASE.
5. Press Ctrl-Page Down to move into the Parameter Values block.
6. Input the following parameters under Values (be sure you don't change the number of the parameter on the left side):




No.	Parameter	Value	Example
01	Fiscal Year	Four-digit year the fiscal year ends. For 2006-2007 you would enter 2007.	2007
02	Sort Option	1 = Fund, Account, Organization 2 = Fund, Administrative Organization, Account 3 = Account, Fund, Administrative Organization 4 = Fund, Program, Account 5 = Organization, Fund, Program, Account	1
03	Fund(s), GEN, or ALL	Enter one of the following: - One fund code; - More than one fund code, with a comma between each one; - The letters GEN (gives all general funds); or - The letters ALL (gives all funds you're authorized for)	ALL
04	Budget Phase to Report	Fiscal year 1997-98: SAL98 Fiscal year 1998-99: HR99 Fiscal year 1999-2000: HR00C Fiscal year 2000-01 and beyond: HR, the 2-digit fiscal year, and the letter A. So FY 2007 would be HR07A.	HR07A
05	User ID to Run Report As	Generally, this field should be left blank.



7. Once you have the parameters filled in, press Ctrl-Page Down to move into the Submission block.
8. If you want to save the parameters you just used for the next time you run the report, check the " Save Parameters" box.
9. Press F10 to run the report. You may get a box that says it's saving your parameters as user-level defaults. The report should come off your printer within a few minutes.
10. Contact ITS if you need help getting the report to print, HR if you need help understanding the output.