NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Regular Meeting
Monday, November 22, 1999
7:00 p.m., Oleson Center

5:30 p.m. DINNER MEETING: After reviewing the revised agenda, the board discussed Foundation board appointments and the Front Door landscaping contracts. No decisions were made or actions taken.

CALL TO ORDER
The regular meeting was called to order at 7:15 p.m. by Chair Elaine Wood.

APPROVAL OF AGENDA
The agenda was approved on a motion by Michael McManus, seconded by Shirley Okerstrom.

PUBLIC INPUT
None.

CONSENT ITEMS
The following items were approved on a motion by Robert Chase, seconded by Michael McManus:

• minutes of the October 4, 1999 special meeting, October 25, 1999 regular meeting, November 5, 1999 study session, November 10, 1999 special meeting, November 11, 1999 study session, and November 11, 1999 special meeting (with correction). Cheryl Follette made a motion, seconded by Michael McManus, to approve the minutes of the November 11, 1999 special meeting with the addition of "seconded by Robert Chase" to Action Item: Appointment of Senior Managing Underwriter. Motion passed.
• contributions for October 1999
• appointment of Tammy Smith, Library Technical Specialist (3/4-time technical/paraprofessional staff position), effective December 6, 1999
• resignation of Rita Melotti, WNMC General Manager, effective November 3, 1999

HOME BUILDERS ASSOCIATION OF THE GRAND TRAVERSE AREA
LeRoy Ostlund, President, Home Builders Association of the Grand Traverse Area (HBA/GTA), Don Paulosky, Executive Officer, HBA/GTA, Jerry Stricker, Immediate Past President, HBA/GTA, and Sally Bornschein, National Director NAHB/Regional Vice President MAHB presented a $10,000 pledge payment to M-TEC, plus an additional $4,000 for this year's programming. The Board recognized and thanked the Homebuilders Association of the Grand Traverse Area for their generosity and support.

RECOGNITION OF ELIZABETH STEVENS
Elizabeth Stevens, Welcome Center Assistant, was chosen Outstanding Support Staff of the Year by the Michigan Association of Collegiate Registrars and Admissions Officers. The board congratulated Elizabeth for this prestigious honor.

PROGRESS REPORT: SUCCESSFUL ACADEMIC TRANSFER
The progress report on successful academic transfer was presented by Marilyn Jaquish, Business/Communications instructor, and highlighted the following (complete report in President's Office):

• Improved areas from the 1997 report include level of academic preparedness and numbers of transfer students who would encourage others to attend NMC;
• Other improved areas (which still need improvement) are adequacy of computer skills and library skills;
• Concerns include an increased number of students needing to take additional 100/200 level courses; an increased number who did not complete basic prerequisites before transferring; and the fact that over a third still do not receive academic advising and two-thirds are not using the transfer guides;
• Strategies are in place or being developed to address these concerns.

FACULTY COUNCIL REPORT
Linda Walters, Science/Math instructor, reported that the Faculty Handbook is being developed, and that minutes from the Faculty Council meetings would be distributed to board members.

PRESIDENT'S REPORT
President Ilse Burke reported that the Executive Director of M-TEC candidates are in the reference-checking part of the process; the Executive Director of Administrative Services candidates have been narrowed to four with on-campus interviews starting December 14; and the NMC bonds are expected to be sold by the end of November.

FIRST QUARTER BUDGET ADJUSTMENTS
The first quarter budget adjustments for the fiscal year 1999-2000 were accepted as presented on a motion by Cheryl Follette, seconded by Michael McManus. Motion passed.

GENERAL REVENUE AND EXPENSE STATEMENT
The general fund revenue and expense statement for July 1, 1999-October 31, 1999 was accepted as presented on a motion by Shirley Okerstrom, seconded by Cheryl Follette. Motion passed.

RESOLUTION: ELECTRONIC FUNDS AND INFORMATION TRANSFERS
A motion was made by Cheryl Follette that a resolution naming the Chief Financial Officer and the Accounting Coordinator as persons authorized to permit ACH electronic funds transfers and electronic information transfers from Northwestern Michigan College to Old Kent Bank be approved as presented, seconded by Michael McManus. Motion passed. (Resolution available in the President's Office).

RESOLUTION: OPEN ACCOUNTS AND TRANSFER FUNDS
A motion was made by Cheryl Follette that a resolution authorizing Elaine C. Wood, Chair, NMC Board of Trustees, Jack B. Stegenga, Treasurer, NMC Board of Trustees, and Ilse H. Burke, President, NMC, to open accounts, sign checks, and/or transfer funds at Old Kent Bank pertaining to the 1999 Improvement and Refunding Bonds: Millage account; and 1999 NMC Improvement and Refunding Bonds: Construction Account, be approved as presented, seconded by Robert Chase. Motion passed. (Resolution available in the President's Office).

FRONT DOOR PROJECT / LAUTNER IRRIGATION, INC.
A motion was made by Michael McManus that the administration be authorized to award a contract to Lautner Irrigation, Inc., for the Front Door Project irrigation system in the amount of $29,895.00, seconded by Cheryl Follette. Motion passed.

FRONT DOOR PROJECT / TRAVERSE OUTDOOR, INC.
A motion was made by Michael McManus that the administration be authorized to award a contract to Traverse Outdoor, Inc., for the Front Door Project landscaping (Phase I) in the amount of $144,917.00, seconded by Jack Stegenga. Motion passed.

FOUNDATION BOARD NOMINATIONS
Michael McManus made a motion, seconded by Jack Stegenga, to approve the following nominations for the NMC Foundation Board of Directors: appointment of two new membersCKen Kleinrichert, Sr. and Chris Branson, for three-year terms; and reappointments of 13 current membersCJim Beckett, Bob Boeve, Bob Brick, Ross Childs, Bob Goff, David Gray, Jay Hooper, Jean Howard, Frank Noverr, Gail Nugent, John Pelizzari, Ron Reffitt, and Patricia Savant, for three-year terms. Motion passed.

NCA REACCREDITATION REQUEST
A motion was made by Cheryl Follette that the Board of Trustees of Northwestern Michigan College authorize the administration to seek reaffirmation of its 1990 accreditation from the North Central Association to determine whether NMC meets the General Institutional Requirements and the Criteria for Accreditation, seconded by William Janis. Motion passed unanimously.

ADJOURNMENT
The meeting was adjourned at 8:30 p.m.

Recorded by
Karen Sabin