NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
5:30 p.m. Dinner Meeting
Monday, January 24, 2000, Oleson Center
7:00 p.m., Regular Meeting

5:30 p.m. DINNER MEETING: The Board heard reports from Kathi Swanson (Marketing), Tom Monaghan (Capital Campaign Feasibility Study), and Marguerite Cotto (University Center). After the reports, the board discussed plans for a board retreat and changing a board meeting date. No decisions were made or actions taken.

7:00 p.m. REGULAR MEETING:
CALL TO ORDER
The regular meeting, including the annual organizational meeting, was called to order at 7:10 p.m. by Chair Elaine Wood. .

READING NOTICE AND PROOF OF MAILING
In accordance with the Board of Trustees bylaws, the notice was read and proof of mailing verified.

ELECTION OF OFFICERS
Noting that, according to board policy, the term limit for chair is three years under normal circumstances, and that she concluded her third year as chair in December, Elaine Wood asked for nominations for board chair. Cheryl Follette nominated Michael McManus for board chair, seconded by Robert Chase, and he was unanimously elected. Elaine Wood passed the gavel to Chair Michael McManus who called for nominations for vice chair. Shirley Okerstrom nominated Cheryl Follette for vice chair, seconded by Jack Stegenga, and she was unanimously elected. For the office of secretary, Jack Stegenga was unanimously elected on a motion by Cheryl Follette and second by Michael McManus. On a motion by Michael McManus, seconded by Shirley Okerstrom, Robert Chase was unanimously elected treasurer.

REGULAR MEETING DATES
Robert Chase made a motion, seconded by Elaine Wood, to approve the dates for regular board meetings through June 2001 as presented. Motion carried.

BOARD COMMITTEE APPOINTMENTS
Board committee appointments for 2000: Robert Chase (Fellows Nomination Committee, Foundation Board, President's Compensation); Cheryl Follette (Barbecue Board, Fellows Nomination Committee, Foundation Board, Presidential Performance and Self Evaluation); William Janis (President's Compensation); Michael McManus (Michigan Community College Association representative, Policy Review); Shirley Okerstrom (Dennos Museum Advisory Board, Fellows Nomination Committee, Foundation Board, Front Door Committee); Jack Stegenga (Presidential Performance and Self Evaluation, Policy Review); Elaine Wood (Michigan Community College Association representative alternate, President's Compensation, Policy Review).

APPROVAL OF AGENDA
The agenda was approved on a motion by Elaine Wood, seconded by Shirley Okerstrom.

PUBLIC INPUT
None

CONSENT ITEMS
The following items were approved on a motion by Robert Chase, seconded by Jack Stegenga:

• minutes of the December 13, 1999 regular meeting
• contributions for December 1999
• grants report for the second quarter of 1999-2000
• appointment of William Queen, Program Coordinator for Extended Educational Services, effective January 3, 2000

EMPLOYEE OF THE SEMESTER FOR FALL
Karen Giddis, Technician-Reading/Writing Center, was recognized as Employee of the Semester for Fall Semester 1999.

FACULTY COUNCIL
Ken Masck reported that Faculty Council is working on a distance education policy and also developing a profile of future NMC faculty. Hearing what other faculty members are doing proved to be a valuable and interesting part of Faculty Professional Development Day. Ken also reported that Faculty Council supports the ongoing development of Early Retirement Incentives.

PRESIDENT'S REPORT
Ilse Burke reported the following: NMC is hiring a lobbyist to work toward securing more federal funding for the Maritime Academy; NMC is hiring a Director of Construction Projects (3-year contract) to be paid out of bond proceeds; NMC will engage a professional search team to help find an Executive Director of the Michigan Technical Education Center (M-TEC); an offer has been made to one of the Executive Director of Administrative Services candidates; recommendations for investing the bond proceeds will be arriving soon; and Dr. Burke has been appointed, along with Chuck Lombardo, to co-chair the Economic Summit 2000.

GENERAL FUND REVENUE AND EXPENSE STATEMENT
The general fund revenue and expense statement for July 1, 1999-December 31, 1999 was accepted as presented on a motion by Elaine Wood, seconded by Robert Chase.

SECOND QUARTER BUDGET ADJUSTMENTS
Elaine Wood made a motion, seconded by Shirley Okerstrom, to approve the budget adjustments for the second quarter of fiscal year 1999-2000 as presented. Motion passed.

BUDGET GUIDELINES
On a motion by Cheryl Follette, seconded by Shirley Okerstrom, the board approved the budget guidelines to be used in the development of the 2000-2001 budget as presented.

EXECUTIVE DIRECTOR OF MICHIGAN TECHNICAL EDUCATION CENTER (M-TEC)
Elaine Wood made a motion, seconded by Robert Chase, to authorize the administration to secure the services of an executive search firm to assist the college in the recruitment and initial screening of applicants for the position of Executive Director of M-TEC. Motion passed.

CHANGE IN BOARD MEETING DATE
Cheryl Follette made a motion, seconded by Jack Stegenga, to change the April 24, 2000 regular board meeting date to April 17, 2000 to correspond to the North Central Association (accreditation) site visit. Motion passed.

UNION CONTRACT NEGOTIATIONS
Cheryl Follette made a motion, seconded by Jack Stegenga, to meet in closed session, pursuant to Subsection 8(e) of the Michigan Open Meetings Act, to hear an update on union negotiations. Motion passed. On a motion by Elaine Wood, supported by Robert Chase, the board adjourned the closed session and returned to open session. Motion passed.

ADJOURNMENT
The meeting was adjourned at 8:55 p.m.

Recorded by
Karen Sabin