NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Regular Meeting
Monday, August 27, 2001
7:00 p.m., Oleson Center

6:35 p.m. DINNER MEETING: The board discussed the trustee search process. No decisions were made or actions taken.

CALL TO ORDER
The regular meeting was called to order at 7:20 p.m. by Chair Michael McManus.

APPROVAL OF AGENDA
After amending Item E, under Consent Items, to read "Master of Arts in Organizational Management," the agenda was approved on a motion by Elaine Wood, seconded by Walter Hooper.

PUBLIC INPUT
None.

CONSENT ITEMS
The following items were approved on a motion by Elaine Wood, seconded by
Jack Stegenga:

• minutes of the June 25, 2001 regular meeting; July 19, 2001 special meeting; August 2, 2001 special meeting; and the August 20, 2001 study session
• contributions for June 2001 of $493,875.18 and July 2001 of $143,089.23
• quarterly grants report for April 1-June 30, 2001 and annual grants report for July 1, 2001-June 30, 2001
• authorization for the administration to enter into a five-year agreement (not to exceed $30,000) with Traverse Bay Area Intermediate School District to provide childcare options for NMC students and employees.
• endorsement of Master of Arts in Organizational Management program offered by Spring Arbor College through the University Center
• resignation of Heidi Hayes, Associate Residence Life Supervisor, Housing Office, effective September 2, 2001
• retirement of Dawn Bauer, Coordinator of Judicial Affairs, Student Services, effective November 30, 2001
• retirement of Doug Campbell, Public Services Librarian, effective December 31, 2001

FACULTY COUNCIL REPORT
Gordon Niemi reported that Professional Development Day had been well received, and that a new evaluation system is underway for faculty.

FOUNDATION UPDATE
Cheryl Follette outlined the gradual reduction in spending from the Foundation's resources from 9 to 6 percent, so as to eventually have a greater sum to use for college purposes.

50TH ANNIVERSARY UPDATE
Karen Anderson reminded everyone of the remaining NMC 50th Anniversary main events: Friday Night Live on August 31; the Homecoming Sock Hop on September 15; and Founder's Day on September 17.

BUILDING AND SITE COMMITTEE
Elaine Wood reported on the status/progress of the construction on the ISTLC and the new parking lots, the anticipated demolition of 3/5 of the freezer building in late September, and the renovation of the FedEx building.

WEST BAY PARTNERSHIPS COMMITTEE
Jack Stegenga reported that discussions with Rotary regarding the West Bay Campus are ongoing.

BOARD CHAIR
Michael McManus reported that a board retreat is being planned, and he welcomes agenda items from board members.

PRESIDENT
Tim Nelson reported that Professional Development Day had gone well and that we must identify goals and hold ourselves accountable; that 13 people applied for the board vacancy; that a Retirees Advisory Board is being established; and that Opening Conference is Friday with all staff invited.

GENERAL FUND REVENUE AND EXPENSE STATEMENT
The general fund revenue and expense statements for July 1, 2000-June 30, 2001 and July 1-31, 2001 were accepted on a motion by Cheryl Follette, seconded by Jack Stegenga.

USE OF FEDERAL FUNDS, D-1100.01 - SECOND READING
Elaine Wood made a motion, seconded by Jack Stegenga, that the board policy D-1100.01, Use of Federal Funds, be accepted as presented on a second reading basis. Motion passed.

DISCUSSION
The board discussed the 2000-2001 general operating fund surplus ($526,000). There was general agreement that a "Fund for Transformation" be created and a proposal put together by the next board meeting. The board also requested that adequate funds be set aside for maintenance needs.

The meeting was adjourned at 8:30 p.m.

Recorded by Karen Sabin

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