NMC Board of Trustees Meeting Minutes -- 2/25/02

NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, February 25, 2002, Oleson Center
7:00 p.m., Regular Meeting

5:30 p.m. DINNER MEETING: Deborah Disch, Executive Director of Administrative Services, and Marilyn Willobee, Controller, presented to the board the recommendation to increase tuition and fees for 2002-2003. No decisions were made or actions taken

7:00 p.m. REGULAR MEETING
CALL TO ORDER
The regular meeting was called to order at 7:10 p.m. by Chair Michael McManus.

ROLL CALL
Trustees present:	Ross Childs, Cheryl Follette, Walter Hooper, William Janis, Michael McManus, Elaine Wood
Trustees absent:	Jack Stegenga
Also present:	Karen Anderson, John Berck, Jim Black, Shirley Boyce, Marguerite Cotto, William Craft, Cameron Croel, Neil Davis, Susan DeCamillis, Debby Disch, Robert Ericson, Kathleen Guy, Teri Hedrich, Bill Hendry, Kirk Hornburg, Gene Jenneman, LeKeisha Johnson, Crystal Kaminski, Kathy Lievense, Mimi Mahaney, Craig Mulder, Cathy Muma, Tim Nelson, Gordon Niemi, Caleb Park, Dave Roberts, Garyn Roberts, Jean Rokos, Jan Root, Karen Sabin, Rusty Schmidt, Chuck Shreve, Stephen Siciliano, Mike Surgalski, Michael Szeakeres, John Tanner, Lyudmilla Vorobyev, Marilyn Willobee

APPROVAL OF AGENDA
On a motion by Cheryl Follette, seconded by Elaine Wood, the agenda was approved.

PUBLIC HEARING
Ross Childs made a motion, seconded by Elaine Wood, that the regular meeting be closed and a public hearing be held to consider financing $2.565 million for the renovation of residence halls and for energy conservation improvements on main campus with a $2.0 million Limited Tax General Obligation bond and $565,000 Energy Conservation Note. Motion passed. After receiving no public input, Elaine Wood made a motion that the public hearing be closed and the regular meeting reconvened, seconded by Ross Childs. Motion passed.

PUBLIC INPUT
None

CONSENT ITEMS
The following items were approved on a motion by Cheryl Follette, seconded by Ross Childs:

minutes of the January 28, 2002 annual and regular meeting, the February 4, 2002 special meeting, and the February 15-16, 2002 board retreat
contributions for January 2002 in the amount of $71,284.92
general operating fund financial monthly financial statement for activity through January 31, 2002

FACULTY COUNCIL REPORT
Chair Gordon Niemi reported that Faculty Council is discussing 1) salary and benefits with Bill Hendry and Stephen Siciliano, and 2) the new faculty institute with Karen Howie and Stephen Siciliano.

EMPLOYEE OF THE SEMESTER FOR FALL 2001
The board recognized and congratulated Jan Root, Office Manager in Cadillac, as Employee of the Semester for Fall 2001.

FOUNDATION UPDATE
Mike McManus reported that the Finance Committee had met and reviewed the performance by investment bankers. Ross Childs added that the Golf and Barbecue Committees are hard at work.

BOARD CHAIR REPORT
Chair Mike McManus' report recapped the Board Retreat; he said that the board agreed to continue to be a policy governance board, to create and sustain a vision of how NMC can contribute to the community, and to spell out the ends while delegating the means to staff.

PRESIDENT'S REPORT
Tim Nelson thanked the board for their focused participation in the retreat. He said the board is doing the right things for the College, and we should be proud of them. He also shared information about the Futures conference he attended, and the fact that many of the trends for community colleges are ones NMC is already working on; praised the Tasters' Guild Auction and attendance by many NMC people; and spoke about his presentation on "community" at the Focus on Faculty series.

CAFETERIA AND RESIDENCE HALL RENOVATION PROJECT
Cheryl Follette made a motion, seconded by Ross Childs, to approve the cafeteria and residence hall renovation project as follows:

Cafeteria renovation portion of the project not to exceed $800,000;
Housing renovation portion of the project not to exceed $1,900,000;
The residence hall renovation and transaction costs will be financed through a $2.0 million Limited Tax General Obligation bond (LTGO), and the energy systems-related work in the Main Campus Master Plan renovations will be financed through a $565,000 Energy Conservation Note;
A portion of the cafeteria renovation expenses will be financed with a $200,000 interest-free loan from ARAMARK, to be repaid out of the operating proceeds of the cafeteria over a period not be exceed ten years. Motion passed.

RESIDENCE HALL CONTRACTOR
Elaine Wood made a motion, seconded by Walter Hooper, to authorize the administration to enter into contractual agreements with ADS ($9,610), Voice Data Systems ($48,010), Phoenix Design and Marketing ($357,750), and Hallmark Construction ($1,231,000) for residence hall renovations. All numbers represent base bid plus 10 percent contingency. Motion passed.

BUILDING NAMES
Ross Childs made a motion, seconded by Elaine Wood, that the ISTLC building be named the Health and Science Building; that the old FedEx building be named the Auto Services Technology Building; and that the existing Science Building be called the Old Science Building, until the use of that building is clearly defined by completion of the Master Plan. Motion passed.

DISCUSSION ITEMS
William Craft, Ed.D., reported that the Programs and Services Prioritization plan is an important step for NMC, and for other community colleges; that NMC is one of the few community colleges to undertake this process without the pressure of a financial exigency; that we are using the Dickeson book as a rationale and as part of our President's institutional planning; and that this is an opportunity to make decisions about positioning the College over time and making resource allocations in support of these directions.

ADJOURNMENT
The meeting was adjourned at 7:40 p.m.

Recorded by Karen Sabin

SIGNED	`____________________________________________________________________`
	Jack B. Stegenga, Secretary
ATTESTED	`____________________________________________________________________`
	Michael A. McManus, Chair