NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Special Meeting
Monday, June 3, 2002
6:30 p.m., Oleson Center
5:00 p.m. BUILDING TOUR. Ed Bailey, Construction Projects Director, the board, and members of the executive staff toured the health and science building, West Hall (student room), and the photography lab construction sites.
6:00 p.m. DINNER
SPECIAL MEETING
CALL TO ORDER
The special meeting was called to order at 6:45 p.m. by Chair Michael McManus.
| ROLL CALL | |
| Trustees present: | Ross Childs, Cheryl Follette, Walter Hooper, William Janis, Michael McManus, Jack Stegenga, Elaine Wood |
| Trustees absent: | None |
| Also present: | Debby Disch, Kathleen Guy, Bill Hendry, Kirk Hornburg, Craig Mulder, Tim Nelson, Karen Sabin, Stephen Siciliano, John Tanner, Marilyn Willobee |
APPROVAL OF AGENDA
The agenda was approved on a motion by Cheryl Follette, seconded by Jack Stegenga.
PUBLIC INPUT
None.
CONSENT ITEMS
The following items were approved on a motion by Elaine Wood, seconded by Ross
Childs:
BBQ UPDATE
Kathleen Guy, Executive Director of College Relations/Foundation, reported that,
in spite of the chilly, gray day, 8,410 meals were served, which included a
new record of 261 home delivered meals. She also reported that 1,336 tickets
were sold on T-Night (strongest sales in five years!) To date, ticket sales
total 9,842; however, outlet sales (banks and credit unions) are still reporting
in.
BUILDING AND SITE COMMITTEE UPDATE
Bill Janis reported that the committee has been discussing: 1) the selection
of an architect for renovation of the Old Science Building into faculty offices
and general-purpose classrooms; 2) the selection of a construction and construction
management firm for the West Bay Campus project; 3) an overall project schedule;
and 4) the demolition of the freezer building. He also reported on the progress
of the cafeteria renovation.
APPOINTMENT OF ASSISTANT TREASURER TO THE BOARD
Jack Stegenga made a motion, seconded by Elaine Wood, that a resolution granting
general administrative control to the Executive Director of Administrative Services
be adopted, as presented. Motion passed. (Resolution attached)
AUTHORIZE FISCAL AGENTS
Ross Childs made a motion, seconded by Walter Hooper, that Deborah A. Disch,
Executive Director of Administrative Services, Timothy J. Nelson, President,
and William G. Janis, Treasurer, Board of Trustees, be given authority to obtain
credit, give security and take other actions, as well as authorization to open
accounts, sign checks, and/or transfer funds pertaining to its accounts at Fifth
Third Bank. Motion passed.
ARCHITECT FOR “OLD SCIENCE BUILDING”
William Janis made a motion, seconded by Elaine Wood, that the administration
be authorized to enter into a contractual agreement with Cornerstone Architects,
Inc. for architectural design and engineering services associated with the renovation
of the Old Science Building in the amount of $185,000 (Base Bid of $168,000
plus 10 percent contingency), as recommended by the Building and Site Committee.
Motion passed.
BUDGET
Debby Disch, Executive Director of Administrative Services, presented the FY03
budget to the board for discussion and input. The budget materials included
summaries of the Budget Process, General Fund Budget, Sources of Revenue and
Auxiliary Funds Budget and the Resource Guidelines.
ADJOURNMENT
The meeting was adjourned at 7:45 p.m.
Recorded by Karen Sabin
| SIGNED |
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| ATTESTED |
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