NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, May 19, 2003, Oleson Center
7:00 p.m., Regular Meeting

5:30 p.m. DINNER MEETING: The board heard reports and updates from William Janis (Building and Site Committee); Elaine Wood (Board Finance Committee); Debby Disch (Budget); and Tim Nelson (Great Lakes Campus Capital Campaign and MCCA President’s Meeting). No decisions were made or actions taken.

7:00 p.m. REGULAR MEETING
CALL TO ORDER
Chair Cheryl Follette called the regular meeting to order at 7:00 p.m.

APPROVAL OF AGENDA
After adding the appointment of Ms. Amy L. Klei, Programmer/Analyst for Information Technology Services to the Consent Items, the agenda was approved on a motion by Ross Childs, seconded by Jack Stegenga.

PUBLIC INPUT
None

CONSENT ITEMS
The following items were approved on a motion by Elaine Wood, seconded by William Janis:

• minutes of the April 28, 2003 regular meeting and the May 5, 2003 special meeting
• contributions for April 2003 in the amount of $122,903.00
• summary report for general fund accounts as of April 30, 2003 (Attachment A)
• sabbatical leave request:
  Laura Schmidt, one-semester sabbatical leave (divided between two semesters) to pursue certification as a nurse practitioner
  professional development requests:
  Karen Howie, present at 13th World Conference on Cooperative Education in Rotterdam, Netherlands;
  Kelly Littlefield, doctoral tuition (Management and Organization with a speciality in Information Technology Management from Capella University);
  John Zachman, doctoral tuition (Political Science from Duke University)
• appointment of Amy L. Klei, Programmer/Analyst for Information Technology Services, a regular full-time professional position, effective June 16, 2003

FACULTY COUNCIL REPORT
Departing Chair Jack Berman reported that Faculty Council had elected three new officers: Bronwyn Jones, Mike Jacobson, and Mary Jo Elliott. Incoming Chair, Bronwyn Jones, reported that Faculty Council will focus on professional development, including a conference on critical thinking June 12, 13; a second Bioneers Conference in October; and an effort to revitalize an English and Communications conference to involve high school teachers.

BOARD FINANCE COMMITTEE REPORT
Elaine Wood thanked Debby Disch for her budget highlights memo and changes in the budget model.

BUILDING AND SITE COMMITTEE REPORT
William Janis reported that both the Great Lakes Campus and Old Science Building projects are progressing. He also reported that tonight’s agenda includes approving a College Drive contractor, as recommended by the Building and Site Committee.

FOUNDATION REPORT
Jack Stegenga reported that the 48th Annual Barbecue was a huge success with 10,081 served. He thanked the Oleson family, Barbecue President Geoff Johnson, Karen Anderson, Margaret Fox and all the volunteers. Mr. Stegenga also reported that the Great Lakes Campus Capital Campaign is engaging new volunteers and is expecting everyone to participate; that planned giving prospects will be invited to a warm-weather luncheon on the TS State of Michigan; that the NMC Open on August 6 will feature a raffle this year; and that Bob Goff was honored with emeritus status for his 20 years of service on the Foundation.

FOUNDATION FINANCE COMMITTEE REPORT
Ross Childs reported that of 92 endowments, only 30 are in a positive position financially, the rest under corpus levels.

PRESIDENT’S REPORT
Tim Nelson thanked the board, Karen Anderson, and Margaret Fox for their work on the Barbecue. He wished GLMA well on their first TS State of Michigan training/recruitment tour of the Great Lakes; and invited Marguerite Cotto to report on the MTU/NMC engineering partnership.

MICHIGAN TECHNOLOGICAL UNIVERSITY / NORTHWESTERN MICHIGAN COLLEGE ENGINEERING PARTNERSHIP
Marguerite Cotto said that she and Jim Coughlin were pleased to announce that the MTU Bachelor of Science in mechanical engineering program will begin in Traverse City this fall—and that this program is evidence of the excellence of the NMC engineering faculty.

TRUTH-IN-TAXATION AND BUDGET HEARING NOTICE
Ross Childs made a motion, seconded by Elaine Wood, to adopt a resolution establishing the date of June 23, 2003 for the Truth-in-Taxation Hearing on the 2003 tax levy and a Budget Hearing on the 2003-2004 budget, and that the notice of such hearing be approved. Motion passed. (Attachment B)

COLLEGE DRIVE CONTRACTOR SELECTION
William Janis made a motion, seconded by Elaine Wood, that the administration be authorized to enter into a contractual agreement with Rieth Riley Construction Company for the College Drive road improvements in the amount of $326,180.19 for a total project budget of $350,000.00 (base bid plus 7 percent contingency, funding source: Bond Fund—parking and roads), as recommended by the Building and Site Committee. Motion passed.

AVIATION BUILDING CONTRACTOR
Elaine Wood made a motion, seconded by William Janis, that the administration be authorized to enter into a contractual agreement with Grand Traverse Construction Company for the renovations to the old Aviation Building in the amount of $95,856 for a total project budget of $105,440 (base bid plus 10 percent contingency). Motion passed.

GLMA RADAR UPGRADE
Ross Childs made a motion, seconded by Jack Stegenga, that the administration be authorized to enter into a contractual agreement with Buffalo Computer Graphics to upgrade the GLMA radar system in the amount of $98,742, funding source: 2000 Congressional Allocation. Motion passed.

GLMA ENGINEERING SIMULATOR
Ted Mattis made a motion, seconded by Elaine Wood, that the administration be authorized to enter into a contractual agreement with NavSim Service, Inc. to upgrade the engineering simulation system in the amount of $38,000, funding source: 2000 Congressional Allocation. Motion passed.

GLMA BRIDGE SHIP-HANDLING SIMULATOR
Jack Stegenga made a motion, seconded by Ross Childs, that the administration be authorized to enter into a contractual agreement with ECO to upgrade the bridge ship-handling simulator in the amount of $49,892, funding source: 2000 Congressional Allocation. Motion passed.

MICHIGAN COMMUNITY COLLEGE ASSOCIATION REPRESENTATIVE AND ALTERNATE
Ted Mattis made a motion, seconded by William Janis, that Walter J. Hooper be designated NMC’s representative to the MCCA Board of Directors for 2003-2004, with Elaine Wood as alternate. Motion passed.

POLICY CHANGE, A-105.00, SECOND READING
Elaine Wood made a motion, seconded by Ross Childs, that Board Policy A-105.00 CONSENT AGENDA ITEMS be revised as presented, on a second-reading basis. Motion passed.

ADJOURNMENT
The meeting was adjourned at 8:20 p.m.

Recorded by Karen Sabin

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