NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, June 23, 2003, Oleson Center
7:00 p.m., Regular Meeting
5:30 p.m. DINNER MEETING: The board heard reports and updates from Elaine Wood (Building and Site); Walter Hooper (Great Lakes Campus Capital Campaign); Debby Disch (GLMA/Vessel Business Plan); and Tim Nelson (Building Names). No decisions were made or actions taken.
7:00 p.m. REGULAR MEETING
CALL TO ORDER
Chair Cheryl Follette called the regular meeting to order at 7:00 p.m.
| ROLL CALL | ||
| Trustees present: | Ross Childs, Cheryl Follette, Walter Hooper, William Janis, Ted Mattis, Jack Stegenga, Elaine Wood | |
| Trustees absent: | None | |
| Also present: | Karen Anderson, Marguerite Cotto, Debby Disch, Bronwyn Jones, Craig Mulder, Tim Nelson, Jean Rokos, Karen Sabin, Stephen Siciliano, John Tanner |
APPROVAL OF AGENDA
After removing Action Item 30. Change of August Board Meeting Date,
the agenda was approved on a motion by Elaine Wood, seconded by Jack Stegenga.
PUBLIC HEARING ON 2003-2004 BUDGET
On a motion by Ross Childs, seconded by Elaine Wood, the regular meeting was
closed at 7:10 p.m., and the budget hearing was opened. Tim Nelson indicated
that the purpose of the budget hearing was to review the 2003-2004 budget before
the public, and to invite citizens to ask questions and provide input. After
receiving no public input, Elaine Wood made a motion that the budget hearing
be closed and the regular meeting reconvened, seconded by Ross Childs. Motion
passed.
PUBLIC INPUT
None
CONSENT ITEMS
The following items were approved on a motion by Ross Childs, seconded by Jack
Stegenga:
EMPLOYEE OF THE SEMESTER
The board recognized and congratulated Gene Sinclair as the Employee of the
Semester for Spring 2003, not only as NMC’s carpenter, but our carpentry
department.
FACULTY COUNCIL REPORT
Bronwyn Jones reported that changes are being proposed regarding the New Faculty
Institute in response to faculty input; that Faculty Development Day in October
would focus on assessment and outcomes; that all faculty professional development
needed to be coordinated in order to integrate these activities (noting the
good work done by the Center for Instructional Excellence since 1993); and thanked
the search committees who have provided such excellent new faculty.
BUILDING AND SITE COMMITTEE REPORT
Elaine Wood reported that Building and Site had two action items on tonight’s
agenda (repair/replacement of roofing and carpeting) for the board’s approval;
that they reviewed the Osterlin renovations and liked them; and that construction
activities on the Great Lakes Campus and in the Old Science Building are coming
along well.
FOUNDATION REPORT
Jack Stegenga recognized the many volunteers involved in the Scholarship Golf
Outing, the Great Lakes Campus Capital Campaign, and the Annual Fund Campaign.
He also reported that the Museum Center was creating an advisory board.
FOUNDATION FINANCE COMMITTEE REPORT
Ross Childs reported that four donors had pledged additional funds to make up
for lost earnings in their endowed scholarship funds.
PRESIDENT’S REPORT
Tim Nelson reported that Michigan Technological University’s president
will be coming to NMC later this summer for a formal acknowledgement of the
new partnership, and that Lawrence Technological University is eager to offer
a Master’s in Business Administration with NMC and North Central Michigan
College and a Ph.D. in Business Administration with NMC through the University
Center.
CERTIFICATION OF TAXES
Ross Childs made a motion, seconded by Jack Stegenga, that resolutions to authorize
that the millage rate of 2.2693 mills be levied for operation purposes and the
millage rate of 0.8 mills be levied for bond debt services for the fiscal year
2003-2004 be adopted. Motion passed. (Attachment B)
ADOPTION OF BUDGETS
Elaine Wood made a motion, seconded by Walter Hooper, that budget resolutions
and budgets for the fiscal year 2003-2004 be adopted as presented. Motion passed.
(Attachment C)
APPOINTMENT OF FELLOWS
William Janis made a motion, seconded by Ted Mattis, that Shirley S. Okerstrom
and
Christian P. Kamm be appointed Fellows of Northwestern Michigan College, with
all the honors and privileges pertaining thereto. Motion passed.
AWARD OF CONTRACT FOR COPIERS
Ted Mattis made a motion, seconded by Jack Stegenga, that the administration
be authorized to enter into a contract with Kopy Sales for the purchase of copiers
as presented. Motion passed.
INSTALLMENT PURCHASE AGREEMENT
Elaine Wood made a motion, seconded by William Janis, that the administration
be authorized to execute an Installment Purchase Agreement with Bank One for
the purposes of borrowing $650,000 to purchase copiers, as approved by the Board
at its June 23, 2003 meeting, for $250,000 and a Frasca flight simulator for
$400,000. Motion passed. (Attachment D)
CONTRACTOR FOR ROOF REPLACEMENT
Jack Stegenga made a motion, seconded by Ross Childs, that the administration
be authorized to enter into a contract with Arrow Roofing & Supply, Inc.
for roof replacement in the amount of $92,592, plus a 10% contingency, and $45,000
for miscellaneous other roof repairs, for a total project budget of $146,852,
as recommended by the Building and Site Committee. Motion passed.
CONTRACTOR FOR CARPET REPLACEMENT
Elaine Wood made a motion, seconded by Jack Stegenga, that the administration
be authorized to enter into a contract with Northern Floor & Tile Service,
Inc. for the carpet replacement project in the amount of $272,612, plus a 10%
contingency, for a total project budget of $299,873, as recommended by the Building
and Site Committee. Funding source is Bond Fund. Motion passed.
ADJOURNMENT
The meeting was adjourned at 7:25 p.m.
Recorded by Karen Sabin
| SIGNED |
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| ATTESTED |
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