NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, February 23, 2004, Oleson Center
7:00 p.m., Regular Meeting

5:30 p.m. DINNER MEETING: The board invited students from the Great Lakes Maritime Academy to join them for dinner. Presenters and topics for discussion included: Scott Wake and John Berck, Staff Advisor (The Propeller Club); Kyle Foster, Chris Waugamon, Jerry Williams, Staff Advisor (SNAME Society of Naval Architects and Marine Engineers); and Kari Barnett, Nathanial Roberts, Sean Laughlin, Matthew Sandord, Raymond Jones, and LT Mark Stevens, Staff Advisor (US Naval Reserve/Merchant Marine Reserve USNR/MMR). The board also heard reports and updates from Debby Disch (Resource Guidelines and ARAMARK Contract for GLPDC); Walter Hooper (Great Lakes Campus Capital Campaign Committee); Walter Hooper and William Janis (Building and Site and Finance Committees Recommendations for the Osterlin Library); Tim Nelson (Tuition, March 1 Special Meeting, and the AACC Annual Conference). No decisions were made or actions taken.

7:00 p.m. REGULAR MEETING
CALL TO ORDER
Chair Cheryl Follette called the Regular meeting to order at 7:10 p.m.

APPROVAL OF AGENDA
The agenda was approved on a motion by Ross Childs, seconded by Elaine Wood.

PUBLIC INPUT
None.

CONSENT ITEMS
The following items were approved on a motion by Jack Stegenga, seconded by Ted Mattis:

• minutes of the January 26, 2004 regular meeting
• contributions for January 2004 in the amount of $244,940.83
• summary report for general fund accounts as of January 31, 2004 (Attachment A)
• Rotary Charities Grant of $1 million for the Great Lakes Water Studies Institute
• resignation of Crystal Kaminski, Secretary-Cadillac, effective February 27, 2004

BARBECUE BOARD REPORT
Ted Mattis reported that advanced ticket prices for the Barbecue, which is May 23, will remain the same as last year ($4), but that tickets purchased the day of the event have been increased to $6. The following NMC projects have been selected for funding: Discovery Gallery, Beckett Multi Media System, Multi Media Instructor Stations, Maritime Lab Trainers, Bass Trombone, WNMC Remote Broadcast, Law Enforcement Gun Cases, and Great Lakes Campus Redevelopment.

BOARD FINANCE COMMITTEE REPORT
Walter Hooper reported that the committee recommended accepting the Governor's Tuition Restraint proposal; and recommended that resource guidelines include continued maintenance of our physical plant. He also reported that current projections for FY04 suggest the likelihood of a transfer to the Plant Fund; and gave an update on Osterlin renovations.

BUILDING AND SITE COMMITTEE REPORT
William Janis said the Osterlin renovations were scheduled to begin this summer, pending approval processes, and would cost $1.9 million.

FOUNDATION REPORT
Jack Stegenga reported that the Foundation will welcome six new members at the Wednesday,
February 25 meeting; will hear updates from the Barbecue, NMC Open, Annual Campaign (which is at 97% of a $250,000 goal), Great Lakes Campus and the NMC Construction Technology Program committees; and that nominations for Foundation Excellence Awards are being solicited.

FOUNDATION FINANCE COMMITTEE REPORT
Ross Childs reported that for the quarter ending December 31, 2003, Foundation investment return was 8.17% and the annual time-weighted rate of return was 20.79%; that investment managers at Huntington Bank reported strong portfolio growth; that the first report from the new Financial Edge software had been received; that endowment earnings for scholarships and program support have improved and been shared with NMC discipline chairs, financial aid, the Museum and University Center to assist them with budget planning.

BOARD CHAIR REPORT
Cheryl Follette encouraged board attendance at community events, such as the Munson Ball and Women's Resource Center Extravaganza, to demonstrate our support.

PRESIDENT'S REPORT
Tim Nelson invited Bill Hendry to describe the "1st Annual Indoor Scholarship Open," which raised $430 for scholarships. He also announced that the AACC Conference is April 24-27, for those board members interested in attending; and that NMC's Commencement is Saturday, May 8, at the Traverse City Central High School gymnasium.

RESOURCE GUIDELINES
Jack Stegenga made a motion, seconded by Elaine Wood, that the NMC Resource Guidelines: 2004-2005, be approved as presented. Motion passed.

2004-2005 TUITION AND FEES
Ross Childs made a motion, seconded by William Janis, that FY05 tuition and fees rates be approved as follows: In-District, 2.215% increase to $64.60; Out-of-District, 2.270% increase to $112.60; Out-of-State, 2.293% increase to $140.50; General Fee, 2.105% increase to $9.70; and Health Fee, 1.910% increase to $16.00. Motion passed.

TSUCHIYAMA DAY, MAY 20
Jack Stegenga made a motion, seconded by Elaine Wood, that the resolution designating May 20 as Tsuchiyama Day be adopted as presented. Motion passed. (Attachment B)

PRESIDENT'S EVALUATION
Elaine Wood made a motion, seconded by Ross Childs, that the board adjourn the open session and consider in closed session (pursuant to Subsection 8[a] of the Michigan Open Meetings Act) the annual performance evaluation of the president, per his request for a closed session. Motion passed.

ADJOURNMENT
The meeting was adjourned at 7:35 p.m

Recorded by
Karen Sabin