NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, June 28, 2004, Great Lakes Campus, Room 112
7:00 p.m., Regular Meeting

5:30 p.m. DINNER MEETING: The board heard reports and updates from Jack Stegenga (Fellows Nomination Committee); Elaine Wood (Building and Site Committee); Pat Brady (Harbor Renovation); Debby Disch (Budget); and Tim Nelson (Cherry Festival Presentation). No decisions were made or actions taken.

7:00 p.m. REGULAR MEETING
CALL TO ORDER
Chair Cheryl Follette called the Regular meeting to order at 7:00 p.m.

APPROVAL OF AGENDA
The agenda was approved on a motion by Elaine Wood, seconded by Ross Childs.

PUBLIC HEARING ON 2004-2005 BUDGET
On a motion by Jack Stegenga, seconded by Walter Hooper, the regular meeting was closed at 7:10 p.m., and the budget hearing was opened. Tim Nelson indicated that the purpose of the budget hearing was to review the 2004-2005 budget before the public, and to invite citizens to ask questions and provide input. After receiving no public input, Jack Stegenga made a motion that the budget hearing be closed and the regular meeting reconvened, seconded by Ross Childs. Motion passed.

PUBLIC INPUT
George Wertman, representing the National Cherry Festival, presented a check to Mark Puchala for the NMC Community Band, in appreciation for their appearance at the festival on July 3.

CONSENT ITEMS
The following items were approved on a motion by Jack Stegenga, seconded by Elaine Wood:

• minutes of the May 24, 2004 regular meeting
• contributions for May 2004 in the amount of $488,491.62
• summary report for general fund accounts as of May 31, 2004 (Attachment A)
• endorsement of Michigan Technological University's Master of Science in Engineering program at NMC's University Center
• resignation of Edward Bailey, Director-Construction Projects, effective May 31, 2004

FACULTY COUNCIL REPORT
Mike Jacobson reported that Faculty Council's goal is to work in a constructive role with the administration.

BBQ BOARD REPORT
Karen Anderson reported that, despite rainy weather, 6,500 visitors came for lunch. Although proceeds were down this year, a fund balance will enable the Barbecue Board to keep its commitment to college projects.

WATER STUDIES INSTITUTE UPDATE
Marguerite Cotto identified projects and progress in the three areas of learning, convening, and collaboration.

BUILDING AND SITE COMMITTEE REPORT
Elaine Wood reported that they had two action items on tonight's board agenda, the Fine Arts Building maintenance and the harbor renovation.

FOUNDATION REPORT
Jack Stegenga gave an update on the golf tournament, annual campaign, foundation meeting, and an upcoming cultivation event.

FOUNDATION FINANCE COMMITTEE REPORT
Ross Childs reported that Fifth/Third Bank had given a report on their investment performance and that several committee members had attended a conference on alternative investments.

BOARD CHAIR REPORT
Cheryl Follette reported that she hears good things about the college wherever she goes.

PRESIDENT'S REPORT
Tim Nelson wished Kathleen Guy well on her sabbatical leave; thanked the Water Studies Institute for their good work; noted that the Hagerty Center is very busy; reported that Ferris State University signed an articulation agreement with NMC for the aviation academy; urged us to thank the Oleson family and Coca-Cola for their barbecue support; and expressed appreciation to our elected officials, Jason Allen and Howard Walker, for their support on the liquor license legislation.

CERTIFICATION OF TAXES
Jack Stegenga made a motion, seconded by Ross Childs, that resolutions to authorize that the millage rate of 2.2324 mills be levied for operation purposes and the millage rate of 0.6 mills be levied for bond debt services for the fiscal year 2004-2005 be adopted. Motion passed. (Attachment B)

ADOPTION OF BUDGETS
Walter Hooper made a motion, seconded by Ross Childs, that budget resolutions and budgets for the fiscal year 2004-2005 be adopted as presented. Motion passed. (Attachment C)

APPOINTMENT OF FELLOWS
Jack Stegenga made a motion, seconded by Elaine Wood, that Rotary Charities of Traverse City be appointed a Fellow of Northwestern Michigan College, with all the honors and privileges pertaining thereto. Motion passed.

CONTRACTOR FOR FINE ARTS MECHANICAL RENOVATION
Elaine Wood made a motion, seconded by Jack Stegenga, that the administration be authorized to enter into a contract with Grand Traverse Construction for the Fine Arts Building mechanical renovation project in the amount of $342,621, plus a 10% contingency, for a total project budget of $377,000. Funding sources to be $190,000 from Bond Funds and $187,000 from Plant Fund, as recommended by the Building and Site Committee. Motion passed.

CONTRACTOR FOR GREAT LAKES CAMPUS HARBOR RENOVATION PHASE I
Elaine Wood made a motion, seconded by Walter Hooper, that the administration be authorized to enter into a contract with Molon Excavating for the Great Lakes Campus Harbor Renovation Phase I project in the amount of $1,173,673.30, plus a 10% contingency, for a total project budget of $1,291,041. Funding sources are the Coastal Zone Grant of $50,000 and $1,250,000 from the Capital Campaign Fund, as recommended by the Building and Site Committee. Motion passed.

AUTHORIZATION RESOLUTION
Ross Childs made a motion, seconded by Jack Stegenga, that resolution to authorize administration to execute any and all documents required by the Michigan Liquor Control Commission, and to receive the license/s in lieu of being mailed be adopted. Motion passed. (Attachment D)

OUTSOURCED DUPLICATION VENDOR
Jack Stegenga made a motion, seconded by Ross Childs, that the administration be authorized to enter into a contract with Print Masters for the next two years to provide duplication services. Motion passed.

DISCUSSION ITEMS
The board discussed the upcoming MCCA Summer Workshop.

ADJOURNMENT
The meeting was adjourned at 7:45 p.m

Recorded by Karen Sabin