NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, September 27, 2004, Great Lakes Campus, Room 112
7:00 p.m., Regular Meeting

5:30 p.m. DINNER MEETING: Tim Nelson updated the board on strategic conversations and reviewed the action items on the agenda. No decisions were made or actions taken.

7:00 p.m. REGULAR MEETING
CALL TO ORDER
Chair Cheryl Follette called the Regular meeting to order at 7:00 p.m.

APPROVAL OF AGENDA
The agenda was approved on a motion by Jack Stegenga, seconded by Ted Mattis.

PUBLIC INPUT
None.

CONSENT ITEMS
The following items were approved on a motion by Elaine Wood, seconded by Ted Mattis:

• minutes of the August 23, 2004 regular meeting
• contributions for August 2004 in the amount of $146,053.85
• summary report for general fund accounts as of August 31, 2004 (Attached)
• appointments of:
  • Deborah K. Bardsley, Assistant-Educational Services, a regular, part-time Support Staff position, effective September 23, 2004
  • Donna J. Palmer, Administrative Assistant-University Center, a regular, full-time Support Staff position, effective September 27, 2004

PHI THETA KAPPA UPDATE
Nicholeen Frusti, Chapter President of Alpha Rho Pi, NMC's Chapter of Phi Theta Kappa, reported that they have doubled their officer team for this year, and have received awards for Michigan's "most distinctive chapter" in 2003-04, along with "distinguished chapter president (Nicholeen)," "distinguished member (Mary Wilson)," "distinguished college president Tim Nelson)," and "continuing excellence as chapter advisor (Kari Kahler). Their list of activities includes an additional day-of-caring fence painting (date to be determined), "Light the Night" walk in November and an international convention in Texas in April.

FOUNDATION REPORT
Jack Stegenga reported that the 2004 Scholarship Golf Outing raised over $61,200; that the Annual Campaign kick-off is October 20 with a goal of $275,000; that the Commitment Program Induction is October 26, the Scholarship Luncheon is November 30, and the next Foundation meeting is October 27.

FOUNDATION FINANCE COMMITTEE REPORT
Ross Childs reported that the next Foundation Finance Committee meeting is October 13 at
4:00 p.m.

BOARD CHAIR REPORT
Cheryl Follette reported that she testified at the Cherry Commission Hearing on September 20, and found it interesting.

PRESIDENT'S REPORT
Tim Nelson thanked Jack Stegenga for his heartfelt comments at the Fellows Dinner on September 25; said that he was attending a conference on entrepreneurship with Elaine Wood, Marguerite Cotto and Doug Luciani; and said that a Board Candidate Orientation had been scheduled on September 28 and a forum on the Marriage Amendment on September 30 at 6:30 p.m. in the Milliken Auditorium.

POLICY CHANGE: EXCELLENCE IN THE CONDUCT OF COLLEGE BUSINESS,
D-1100.00, SECOND READING
Ross Childs made a motion, seconded by Jack Stegenga, that language in Policy D-1100.00, Excellence in the Conduct of College Business, be revised as presented, on a second reading basis. Motion passed.

LB41 RENOVATION CONTRACT
Elaine Wood made a motion, seconded by Ted Mattis, that the administration be authorized to enter into a contractual agreement with Grand Traverse Construction for renovations to the Biederman Building for offices for the Information Technology Services (ITS) and Systems and LAN Management (SLM) groups in the amount of $76,250 with an alternate deduct of $600 if the contract is awarded by October 1, 2004, plus a 10% contingency of $7,500, for a total construction cost of $83,150, to be funded from the Plant Fund. Motion passed.

AVIATION ROOF
Jack Stegenga made a motion, seconded by Ross Childs, that the administration be authorized to enter into a contractual agreement with Schreiber Corporation for the replacement of the roofing system at the Old Aviation building in the amount of $88,300, plus a 5% contingency of $4,415, for a total project cost of $92,715, to be funded from the Plant Fund. Motion passed.

UNIVERSITY CENTER AND OBSERVATORY DRIVEWAYS
Walter Hooper made a motion, seconded by Jack Stegenga, that the administration be authorized to enter into a contractual agreement with Elmer's for the repaving of the University Center and Observatory drives in the amount of $45,624. In addition, it is recommended that a contract for the relocation of the irrigation system in the amount of $4,800 be awarded to Lautner Irrigation, for a total project cost of $50,424, to be funded from the Plant Fund. Motion passed.

ADJOURNMENT
The meeting was adjourned at 7:23 p.m.

Recorded by
Karen Sabin