NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, August 22, 2005, Oleson Center
6:30 p.m., Regular Meeting

6:30 p.m. DINNER MEETING:

CALL TO ORDER
Chair Cheryl Follette called the Regular meeting to order at 6:35 p.m.

APPROVAL OF AGENDA
The agenda was approved on a motion by Elaine Wood, seconded by Bob Brick.

PUBLIC INPUT
Heard public input from James Schmidt regarding his frustration with Financial Aid procedures. Heard public input from Wendy McIntyre, suggesting that NMC explore the potential of housing the Grand Traverse County Law Library in the Osterlin Building to improve access for our paralegal students.

CONSENT ITEMS
The following items were approved on a motion by Jack Stegenga, seconded by Bob Brick:

• minutes of the July 25, 2005 regular meeting
• contributions for July 2005 in the amount of $691,498.47
• summary reports for general fund accounts as of June 30, 2005 and July 31, 2005.

FACULTY COUNCIL REPORT
Steve Drake, Faculty Council Chair, offered proposed changes to Policy A-102.00, Board of Trustees Governing Style. He also shared highlights from the Professional Development Day on August 22. The guest speaker was Clifton Taulbert and his topic was "Student Success - Building Community." The afternoon workshop featured a website and writing handbook presentation that will be used as an instructional tool to support student writing across disciplines.

SUMMER EMPLOYEE OF THE SEMESTER
Bill Hendry reported that this recognition will take place in September.

LEAGUE FOR INNOVATION AWARD
Craig Mulder recognized Chuck Shreve and Laura Carmickle for receiving a 2005 League for Innovation Award for their role in developing the Enrollment Management Digital Dashboard. Chuck and Laura gave a demonstration of the Dashboard and the types of information available.

OLESON CENTER RENOVATION PROJECT
Karen Sabin reported on the progress of the Oleson Center Renovation project design. John Dancer of Cornerstone Architects presented the proposed schematic design. The plans include a training kitchen / arts room for Culinary and Extended Education classes; classrooms with flexible sizing; technology upgrades; HVAC systems replacement; addition of storage space and a general-purpose classroom; and lobby renovations.

BOARD FINANCE AND AUDIT COMMITTEE REPORT
Jay Hooper, chair of the Board Finance and Audit Committee, reported that the annual college audit is nearly completed and thanked Debby Disch, Marilyn Wieschowski, and their staff for their hard work on this process.

BOARD POLICY COMMITTEE REPORT
Ross Childs, chair of the Board Policy Committee, said the committee has reviewed Policy A-102.00, Board of Trustees Governing Style, and proposed Policy A-102.01, Trustees Code. He introduced a new draft of policy A-102.00, "Board of Trustees Governing Style." The new version, closely modeled on ACCT standards, would replace the existing policy and is more comprehensive in scope than the original. The committee recommended that the board accept policy A-102.00 on a first-read basis and rescind further review of draft A-102.01, "The Trustees Code."

FOUNDATION REPORT
Jack Stegenga reported that eight matching gift donors have already committed a total of $40,000 to jumpstart the 2005-2006 Annual Community Campaign, the NMC Scholarship Open exceeded its goal of $60,000 in net proceeds, and the BBQ Board held a retreat to begin planning for the 50th anniversary of the BBQ. Jack also stated that the Council for Aid to Education 2004 report ranked NMC's Foundation 13th in U.S. community colleges for funds raised. In terms of funds raised per student, NMC ranks 4th in the nation. He congratulated Kathleen Guy on her successful leadership of the NMC Foundation.

FOUNDATION FINANCE AND AUDIT REPORT
Ross Childs reported on behalf of the Foundation Finance and Audit Committee that the NMC Foundation Audit was completed ahead of schedule, thanks to Kathleen Guy, Jan Neumann, Debby Disch, Marilyn Wieschowski, and other NMC staff, who were exceptionally well prepared. Last year the Foundation returned nearly $2.4 million in scholarships, program and facilities support.

PRESIDENT'S REPORT
Tim Nelson congratulated Chuck Shreve and Laura Carmickle and NMC staff on the League for Innovation Award, (NMC's first), and applauded NMC volunteers and staff for the ongoing work they do that makes achievements like this possible. He encouraged everyone to attend the activities planned for the opening week of semester.

POLICY A-102.01
On a motion by Ross Childs, seconded by Bob Brick, Policy A-102.01 was withdrawn from any further consideration. Motion passed.

POLICY A-102.00
Jack Stegenga made a motion, seconded by Elaine Wood, to revise Board Policy A-102.00, Board of Trustees Governing Style, on a first reading basis. Elaine stated that the board would take Steven Drakes comments under consideration for the second reading. Motion passed.

ENDORSEMENT OF OLESON CENTER SCHEMATIC DESIGN
On a motion by Elaine Wood, seconded by Ross Childs, the board endorsed the schematic design for the Oleson Center Renovation Project as presented. Motion passed.

AVIATION MAINTENANCE CONTRACT
Jay Hooper made a motion, seconded by Jack Stegenga, that the administration be authorized to extend the current Aviation Maintenance Contract for a one-year period ending August 31, 2006. Terms of the extended agreement include an hourly rate increase from the current $32 to $34 per labor hour, for a projected maintenance budget of $298,200 for fiscal year 2005-06. Motion passed.

BANNER SERVICE AGREEMENT EXTENSION
On a motion by Bob Brick, seconded by Ross Childs, the administration was authorized to extend the service agreement with SunGard SCT% for updates and technical support for the Banner system for a six-year period beginning September 1, 2005. Terms of the extended agreement will be the same as the existing contract (6% annual increase cap). Motion passed.

ADJOURNMENT
The meeting was adjourned at 6:47 p.m.

Recorded by
Karen Sabin