NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Regular Meeting
Monday, September 26, 2005
6:30 p.m., Oleson Center

CALL TO ORDER
Chair Cheryl Follette called the regular meeting to order at 6:30 p.m.

APPROVAL OF AGENDA
The agenda was approved on a motion by Ross Childs, seconded by Ted Mattis.

PUBLIC INPUT
There was no public input received.

CONSENT ITEMS
The following items were approved on a motion by Robert Brick, seconded by Elaine Wood:

• minutes of the August 22, 2005 regular meeting and the September 12, 2005, special meeting
• contributions for August 2005
• summary report for the general fund accounts as of August 31, 2005 (attachment A)
• policy A-101, Responsibilities of Board of Trustees, reviewed without revision.

EMPLOYEE OF THE SEMESTER
The board recognized and congratulated Maggie Bacon, Department Director-Library Services, as Employee of the Semester for Summer 2005. Maggie was cited for her outstanding work this summer, including, among others, championing a film festival during the Cherry Festival, making changes to improve the library circulation system, and arranging for tourists to use the library's computers to browse or check their e-mail.

FACULTY COUNCIL REPORT
Jerry Dobek represented the NMC Faculty Council by reporting that the Council is in the process of reviewing and revising the Faculty Handbook, as well as the guidelines for the New Faculty Institute.

SCHOLARSHIP REPORT
Stephen Siciliano, Vice President for Educational Services, gave a presentation on the Scholarship report which measures NMC's effectiveness in serving Group One learners. This report is one of seven that will be used to measure effectiveness replacing the previous 12 Indicators of Success. Stephen also noted that this report will link to the AQIP accreditation process.

BBQ BOARD REPORT
Bob Brick gave a NMC BBQ Board report stating that the Board had begun their monthly meetings on September 22 this year, which is earlier than normal, in preparation for their 50th Celebration.

BOARD FINANCE AND AUDIT COMMITTEE REPORT
Bob Brick reported in Jay Hooper's absence, that the Board Finance and Audit Committee is recommending that the $753,000 available, based on the unaudited FY05 financial results, be allocated to the reserve funds. He then gave a summary of those allocation amounts.

BOARD LEGISLATIVE COMMITTEE REPORT
Ross Childs reported that he and Tim Nelson had attended the Michigan Chamber Foundation 2005 Future Forum and Annual Meeting that was held on September 15-16, 2005, at the Grand Traverse Resort. He noted that he had attended an outstanding group of presentations, including one by Mitchell Research & Communications, Inc. on 2005 Business Climate addressing Top Environmental Concerns and Manufacturer's Top Concerns. Ross also attended a very interesting diversity debate between a Michigan State University faculty member and a Notre Dame faculty member. The last presentation Ross attended was a very good speech by Newt Gingrich on the future of healthcare. He will provide copies of materials he received to all Board members for review. Ross ended by highly recommending that the Board send a representative to attend this forum next year.

BOARD STRATEGIC GOALS COMMITTEE REPORT
No meeting to report.

BOARD POLICY COMMITTEE REPORT
Ross Childs gave a Board Policy Committee report explaining the long process that has occurred on the revision of Policy A-102.00 Board of Trustees Governing Style that is being presented for Board action on a second reading basis. It has been brought to the public on six occasions receiving input with revision made as a result. The public process included a presentation to the Board on a first reading basis, a special meeting was then held to allow further public comment after which all attendees were notified of all future meetings regarding this policy. There were then two open meetings for Policy Committee members in which members of the public attended, and a revised policy was brought back to a public Board meeting. There was Faculty Council input that went back to the Board Policy Committee public open meeting where further revisions were made. That final draft is now being recommended for adoption as amended for approval by the full Board of Trustees. Ross then reviewed the normal approval process which involves two readings before Board action. He shared that the Committee was also recommending two other policies on a first reading basis, the Board of Trustees By-laws and NMC Investment Policy. Ross concluded by sharing that the Committee would be reviewing every Board policy.

FOUNDATION REPORT
No meeting to report.

FOUNDATION FINANCE AND AUDIT COMMITTEE REPORT
No meeting to report.

PRESIDENT'S REPORT
President Tim Nelson reminded Board members of several upcoming events, including: NMC's community breakfast with members of the media on September 22; the Michigan Energy Demonstration Center open house on October 1 at NMC's M-TEC; the University Center's 10th Anniversary open house on October 25. He also shared about an Eagle Scout project that Steven Zimmerman, son of NMC staff member Sheri Skribanek, had completed at the NMC Observatory making many improvements around the facility. Tim and the Board formally thanked Steven Zimmerman for his work. Tim discussed with the Board possible topics for a tentatively scheduled special meeting on October 3 and it was determined not to hold that meeting. Tim shared with the Board that he and Board representative Bob Brick would be attending the MCCA Presidents' and Board of Directors meetings in Alpena on October 7-8. MCCA agenda topics will include community college funding formula recommendations.

POLICY A-100.00
Ross Childs made a motion, seconded by Elaine Wood, to revise Policy A-100.00 Board of Trustees By-laws, as presented, on a first reading basis. Ross asked that Board members submit comments on this policy before the next Policy Committee meeting. Motion passed.

POLICY A-102.00
Ross Childs made a motion, seconded by Ted Mattis, to revise Policy A-102.00 Board of Trustees Governing Style, as presented, on a second reading basis. Motion passed.

POLICY A-106.02
Robert Brick made a motion, seconded by Ross Childs, to adopt Policy A-106.02 NMC Investment Policy, as presented, on a first reading basis. It was noted that this policy pertains to all NMC funds, but most important for reserve funds that are long-term. Elaine asked if the investment policy included language regarding socially and environmental responsible investments, which the Policy Committee will discuss. Motion passed.

ALLOCATION OF RESERVE FUNDS
A motion was made by Elaine Wood, seconded by Ted Mattis, to approve the allocation of reserve funds as presented. Motion passed. (attachment B)

ADJOURNMENT
The meeting was adjourned at 7:35 p.m.

Recorded by
Holly Gorton