NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Regular Meeting
Monday, November 21, 2005
6:30 p.m., Oleson Center
CALL TO ORDER
Chair Cheryl Follette called the regular meeting to order at 6:32 p.m.
| ROLL CALL | ||
| Trustees present: | Robert Brick, Ross Childs, Cheryl Follette, Walter Hooper, Ted Mattis, Jack Stegenga | |
| Trustees absent: | Elaine Wood | |
| Also present: | Jim Bensley, Tom Carr, Marguerite Cotto, Stephen Drake, Garret Ellison, Holly Gorton, Kathleen Guy, Bill Hendry, Gene Jenneman, Dean Jones, Craig Mulder, Stephen Siciliano, John Tanner, Carlos Pinzon, Bolivar Franco, Marta Augustyn, Frederick Otieno, Alexey Morozov |
APPROVAL OF AGENDA
The agenda was approved on a motion by Jack Stegenga, seconded by Ross Childs.
PUBLIC INPUT
There was no public input received.
CONSENT ITEMS
The following items were approved on a motion by Ted Mattis, seconded by Jack Stegenga:
INTERNATIONAL STUDENT REPORT
Jim Bensley, advisor to the International Student Club, was present with the following international students:
Each student introduced themselves, sharing the country they were from and their program of study. Board members asked additional questions of the students to learn more about them and how they came to learn of NMC. Jim Bensley explained that there are currently 30 international students attending NMC representing 21 countries.
FACULTY COUNCIL REPORT
Stephen Drake, Council Chair, reported on behalf of the NMC Faculty Council. He continued his report of last month on NMC Faculty teaching techniques. He provided several examples of successful teaching techniques, explaining the importance of faculty using different techniques to be more effective and flexible to each learning situation. He noted that it would be detrimental to legislate good education with only one way of teaching.
BBQ BOARD REPORT
Bob Brick reported that the BBQ Board's advance ticket sales team is already at work. They are well on their way to meeting their goal to sell 12,000 presale tickets for the 50th Anniversary BBQ. He reported that Tony Buday, a member of the corporate sales committee, has sold 1,000 tickets to Elmer's and Grand Traverse Construction. This is the earliest and largest single block of tickets ever sold for the BBQ.
BOARD FINANCE AND AUDIT COMMITTEE REPORT
Chair Jay Hooper reported that the Board Finance and Audit Committee had met on November 9 and received a status report on the State Performance Indicator Task Force. The committee is bringing a recommendation to the full Board at this meeting to replace the current network switch infrastructure proposed by Learning Resources and Technologies. The committee had also reviewed the timeline for the facilities services request for proposal and the status of that process; heard a recommendation from the Benefits and Total Compensation Committee for NMC employee benefits for 2006 implementing more benefits aimed at preventative healthcare and wellness initiatives; and reviewed the monthly financials as of October 31, 2005. They had also met electronically and are bringing a recommendation to the full Board at this meeting for six mechanical projects in five campus facilities.
BOARD LEGISLATIVE COMMITTEE REPORT
Chair Jack Stegenga stated that the committee had not met recently, but stated that Tim Nelson would report on several legislative issues. Tim reported that the State legislature was introducing several bills affecting community colleges. One addresses health care for state employees, implementing a mandatory insurance pool. Tim stated that NMC is writing letters asking for additional language to be added allowing institutions to opt out if they have a lower cost system. Other bills being introduced are two affecting the retirement system and a community college redistricting bill. Tim stated that he would provide more information to Board members regarding these bills, along with suggested letters to write to legislators. Tim also reported that the State's fiscal year financial book closing was occurring and a decision will be made as to whether to restore higher education funding as agreed in bargain made to keep tuition increases down. Tim shared that he has spent much time in Lansing meeting with the Michigan Community College Association, the State Performance Indicator Task Force and Joint Capital Outlay Subcommittee regarding the Oleson Center renovation project.
BOARD STRATEGIC GOALS COMMITTEE REPORT
Chair Cheryl Follette reported that the Board Strategic Goals Committee had met on November 21, 2005, and discussed the work of the State task force that Tim Nelson is a member of. The task force is working on restructuring the community college funding formula based on success measures.
BOARD POLICY COMMITTEE REPORT
Chair Ross Childs reported that the Policy Committee had not met, but had reviewed policies electronically bringing five to the full Board at this meeting for action. The committee will be meeting again before the December Board meeting to review another set of policies.
FOUNDATION REPORT
Jack Stegenga reported that the Foundation Board is looking forward to adding up to four new members with terms beginning January 1, 2006. The annual campaign is making steady progress and is at 40% of goal or $119,000. They will continue to receive annual gifts through December and into the first quarter of 2006. Since the Board last met, the Foundation hosted the annual gathering of Biederman Society members at the Great Lakes Campus featuring a guided tour of the ship handling simulators. The Biederman Society has 39 members of record who have notified the Foundation that NMC is included in their estate plans. Jack also shared that the annual scholarship luncheon will be held on December 7 at the Hagerty Center with donors and student scholarship recipients in attendance and asked Board members to attend. Jack ended his report by noting that the NMC Foundation had just mailed over 1200 Thanksgiving cards to donors that were individually signed by 10 of the Foundation Board members.
FOUNDATION FINANCE AND AUDIT COMMITTEE REPORT
Ross Childs reported that the Foundation Finance and Audit Committee had not met since the last NMC Board meeting, but would be meeting on December 7, 2005.
BOARD CHAIR REPORT
Board Chair Cheryl Gore Follette reported on the Zonta Festival of Trees held at the Hagerty Center and the two Zonta Scholarship recipients who spoke at the event on November 18 on how that scholarship has affected their lives. Cheryl remarked on the great partnership that exists between NMC and Zonta, and the good things that occur as a result.
PRESIDENT'S REPORT
President Tim Nelson thanked the international students for coming to the Board meeting and sharing their experiences with them, as well as being an important part of NMC as a whole.
NETWORK SWITCH INFRASTRUCTURE REPLACEMENT
Jay Hooper made a motion, seconded by Bob Brick, to authorize administration to enter into a contractual agreement with CPU Options for the replacement of the network infrastructure to be financed over a five-year period for a total cost of $311,669. Motion passed.
CAMPUS MECHANICAL PROJECTS
Jack Stegenga made a motion, seconded by Ross Childs, to authorize administration to enter into a contractual agreement with John E. Green Company in the amount of $118,000, with a 10% contingency in the amount of $12,000, for a total estimate project cost of $130,000 for the following six mechanical projects in five campus facilities: Biederman VAV unit replacement, Biederman domestic hot water system replacement; University Center boiler replacement, Power House condensate tank replacement, East Hall corridor air handling units replacement, West Hall corridor air handling units replacement. Motion passed.
STATE OF MICHIGAN JOINT CAPITAL OUTLAY SUBCOMMITTEE USE AND FINANCE PROCESS
A resolution acknowledging review and acceptance of the State Capital Outlay Subcommittee Use and Finance process, as established in policy and law, was adopted with a motion made by Ross Childs, seconded by Bob Brick. Motion passed.
REVISION OF POLICY A-103.00
Jay Hooper made a motion, seconded by Ted Mattis, to approve revisions to Policy A-103.00, Board Committees, as presented on a first-reading basis. Motion passed.
REVISION OF POLICY A-105.00
Ted Mattis made a motion, seconded by Jack Stegenga, to approve revisions to Policy A-105.00, Consent Agenda Items, as presented on a first-reading basis. Motion passed.
REVISION OF POLICY A-106.00
Jay Hooper made a motion, seconded by Bob Brick, to approve revisions to Policy A-106, Items for Specific Board Approval, as presented on a first-reading basis. Motion passed.
REVIEW OF POLICY A-106.01
Ted Mattis made a motion, seconded by Jack Stegenga, to approve the review of Policy A-106.01, Property Naming Opportunities, as presented without revision on a first-reading basis. Motion passed.
REVIEW OF POLICY A-107.00
Jack Stegenga made a motion, seconded by Ross Childs, to approve the review of Policy A-107, Board Attendance at Civic and College Events, as presented without revision on a first-reading basis. Motion passed.
ADJOURNMENT
The meeting was adjourned at 7:27 p.m.
Recorded by
Holly Gorton
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