NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, January 23, 2006, GL112

CALL TO ORDER
Chair Cheryl Follette called the meeting to order at 6:30 p.m.

APPROVAL OF AGENDA
The agenda was approved on a motion by Ted Mattis, seconded by Ross Childs.

READING NOTICE AND PROOF OF MAILING
In accordance with the Board of Trustees bylaws, the notice was read and proof of delivery verified.

ELECTION OF OFFICERS
Elaine Wood made a motion, seconded by Ross Childs, that Walter J. Hooper be elected Chair; motion carried. Bob Brick made a motion, seconded by Jay Hooper, that Ross Childs be elected Vice Chair; motion carried. Elaine Wood made a motion, seconded by Ross Childs, that Ted Mattis be elected Secretary; motion carried. Bob Brick made a motion, seconded by Ross Childs, that Elaine Wood be elected Treasurer; motion carried. Jay Hooper thanked Cheryl for her three years of service as chair and presented her with an engraved desk clock on behalf of the board.

REGULAR MEETING DATES
Bob Brick made a motion, seconded by Jay Hooper, to approve the July 2006-June 2007 regular board meeting calendar. Motion passed.

BOARD MEETING DATES 2006-2007

January 23, 2006
February 27, 2006
March 20, 2006
April 24, 2006
May 22, 2006
June 26, 2006
July 24, 2006
August 28, 2006
September 25, 2006
October 23, 2006
November 20, 2006
December 18, 2006
January 22, 2007
February 26, 2007
March 19, 2007
April 23, 2007
May 21, 2007
June 25, 2007

COMMITTEE ASSIGNMENTS
Jay Hooper announced the following committee assignments:
Robert Brick: Barbecue Board, Finance and Audit Committee, Michigan Community College Association (MCCA) representative
Ross Childs: Foundation Board, Policy Committee Chair, Presidential Performance and Self-Evaluation, President's Compensation Chair
Cheryl Follette: Fellows Nomination Committee, Foundation Board, Strategic Goals Committee Chair, Policy Committee
Walter Hooper: Finance and Audit Committee, Fellows Nomination Committee, Foundation Board, Policy Committee
Ted Mattis: President's Compensation, Strategic Goals Committee
Elaine Wood: Fellows Nomination Committee Chair, Finance and Audit Committee Chair, Michigan Community College Association (MCCA) alternate, Presidential Performance and Self-Evaluation Chair, President's Compensation, Strategic Goals Committee.

PUBLIC INPUT
None

CONSENT ITEMS
On a motion by Ted Mattis, seconded by Cheryl Gore Follette, the following items were approved:

• minutes of the December 19, 2005 regular meeting, and the January 9, 2006 special meeting
• contributions for December 2005 in the amount of $187,795.73
• grants notification for quarter ending December 31, 2005
• summary report for general fund accounts as of December 31, 2005 (Attachment)

EMPLOYEE OF THE SEMESTER
The board recognized and congratulated Eric Hines, WNMC General Manager, as the Employee of the Semester for Fall 2005. Eric's accomplishments include:

• started the new WNMC Morning Show
• changed musical format to one that is culturally unique to the community
• increased listenership
• made volunteers feel they are an integral part of the station's team
• raised $25,000, the most ever raised by the station during an on-air campaign
• incorporated educational components into the station's programming

VETERANS HISTORY PROJECT
Jim Press described the Veterans History Project that his students have been involved with for the last two years. The project will honor our nation's war veterans by creating a lasting legacy of recorded interviews and other documents chronicling veterans' and other citizens' wartime experiences and how those experiences affected their lives and America itself. The project encompasses veterans of World War I, World War II, the Korean, Vietnam and Persian Gulf wars in all branches of service. Jim noted that the number of veterans dwindles by 1,500 every day. The results of the students' interviews are submitted to the Library of Congress, which has been charged with recording the memories, mementoes, and contributions of the nation's veterans. This project has been a very effective-often very emotional-way to bring history to life for Jim's history students.

FACULTY COUNCIL REPORT
Steve Drake, Faculty Council Chair,

• complimented Eric Hines on receiving the outstanding employee award
• complimented Jim Press for his presentation to the NMC Board of Trustees and for coordinating NMC's participation in preserving history in the Library of Congress
• complimented Mark Howell for being invited to be a visiting scholar
• complimented Tamella Livengood and Mark Nelson for being named NISOD recipients
• made a statement of support for AQIP with regard to having a project related to meeting the needs of students with low mathematics and writing levels
• thanked Jack Stegenga for his service to NMC, his wit, his attendance at NMC events, and for encouraging faculty to continue their good work.

VITAL FOCUS ACTION PROJECTS
Craig Mulder reported on the processes undertaken to date to narrow the list of potential action projects to seven and invited trustee input. The Strategic Goals Committee will discuss the projects at their next meeting.

BBQ BOARD REPORT
Bob Brick reported that the board has set special goals for this golden anniversary, including a pre-ticket sale goal of 12,000, building audiences for the future by encouraging younger people to attend (through K-12 school sales), introducing the Newcomers group to the BBQ (through a special reception on BBQ Day) and encouraging NMC students to make the BBQ a personal and family tradition. Area banks and Oleson's Stores will have an "NMC Day" this spring during which they'll sell as many pre-sale tickets as possible through an advertising and point of sale blitz. The BBQ poster contest has produced a winner, created by Glen Lake High School senior Aubrey Parth. Aubrey will be attending NMC next fall as an art major.

BOARD FINANCE AND AUDIT COMMITTEE
Chair Jay Hooper reported that the committee did not meet.

BOARD STRATEGIC GOALS COMMITTEE
Chair Cheryl Gore Follette reported that the committee did not meet.

BOARD POLICY COMMITTEE REPORT
Chair Ross Childs reported that the committee met on January 10, 2006, and reviewed Policies B-0102.00 Monitoring Presidential Performance and B-0103.00 Communication and Counsel to the Board. Both policies are on this evening's agenda as action items on a first-read basis. Future meetings of the committee are on hold pending implementation of AQIP processes.

FOUNDATION REPORT
Ross Childs reported that the Annual Campaign is at 93% of goal, having raised $278,000 of their $300,000 goal, thanks to 537 donors, 41 of which are first time donors to NMC. Ross thanked co-chairs Barb Benson and Fran Gingras who have been focused and creative in their volunteer leadership. Ross also reported that Nick Edson will chair the NMC Scholarship Open, which takes place August 3rd at Crystal Mountain, and recognized four new members to the Scholarship Open Committee-June Rengo, Jeff Mugerian, Terry Roote and Tony Jenkins. Foundation Chair Barb Benson and Vice Chair Jim MacInnes will host a planning retreat in May for the purpose of developing the Foundation's vision for the next three to five years.

FOUNDATION FINANCE AND AUDIT COMMITTEE REPORT
Ross Childs reported that at the December 7th meeting of the Foundation Finance and Audit Committee heard a presentation from Barbara Keane and Dennis Piskor of Fifth Third Bank. Dennis indicated that the performance of the NMC Foundation's portfolio for the eleven-month period through November 30th was positive, exceeding the S & P 500. The overall equity of the portfolio-unaudited-is up 6.3%. The next meeting of the Finance and Audit Committee will be February 15th.

BOARD CHAIR REPORT
Jay Hooper appointed a Trustee Search Team to recommend candidates to fill the vacancy created by Jack Stegenga's resignation: Cheryl Gore Follette, chair; Elaine Wood; and K. Ross Childs.

PRESIDENT'S REPORT
President Timothy Nelson

• thanked Jim Press and the students for taking on this very important project to capture history for future generations;
• thanked Craig Mulder and others working on AQIP initiative for doing such an excellent job of coordinating work for NMC.

He also updated the Board on the status of State funding of community colleges and the work of the State Performance Indicators Task Force, on which he serves. The MCCA members of the task force will present their recommendations at their next MCCA Presidents' meeting. Findings include:

• The funded value of associate's degrees for universities and colleges is considerably more than the funded value of associate's degrees for community colleges;
• Total funding for community colleges is $40M less than it was in 2001;
• The state's payment for equal services should be the same for community colleges as it is for the state's four-year colleges and universities;
• The committee's recommendation is to adopt a funding formula that consists of three indicators and a number of metrics to verify the indicators;
• A formula has been recommended which covers the issues of base system sustainability and the application of performance indicators for future funding.

RESOLUTION OF APPRECIATION
Cheryl Gore Follette made a motion, seconded by Elaine Wood, to accept a Resolution of Appreciation for Jack Stegenga. Motion carried

AQIP
On a motion by Ted Mattis, seconded by Ross Childs, the board approved acceptance of the invitation from the Higher Learning Commission of the North Central Association of Colleges and Schools to participate in the Academic Quality Improvement Program.

FEDERAL AWARDS AUDIT
Elaine Wood moved that the audit report of Northwestern Michigan College Federal Awards be accepted as presented. Bob Brick seconded the motion. Motion passed.

RESOURCE GUIDELINES FOR FY07
Ross Childs made a motion, seconded by Elaine Wood, to approve the NMC Resource Guidelines for fiscal year 2006-07 as presented. Motion carried.

ELECTRONICS PROGRAM RECONFIGURATION
On a motion by Ross Childs, seconded by Cheryl Gore Follette, the reconfiguration of the Electronics Program Certificate option was approved as presented. Motion passed.

GENERAL ADMINISTRATIVE CONTROL
Cheryl Gore Follette made a motion to adopt a resolution assigning general administrative control, authority to obtain credit, give security, and conduct other financial transactions with institutions with which the College does business, pursuant to Board policies. Ross Childs seconded the motion. Motion passed.

BANK ACCOUNTS RESOLUTION
Ted Mattis made a motion, seconded by Bob Brick, to adopt a resolution assigning authority to open accounts, sign checks, and/or transfer funds pertaining to NMC accounts at Fifth Third Bank. Seconded by Bob Brick, the motion carried.

POLICY B-0100.00
Ross Childs made a motion, seconded by Elaine Wood, to approve Policy B-0100.00, Delegation to the President, without revision on a second-reading basis. Motion carried.

POLICY B-0101.00
Ross Childs made a motion, seconded by Elaine Wood, to approve Policy B-0101.00, President's Role and Job Description, as revised on a second-reading basis. Motion carried.

POLICY B-0102.00
Cheryl Gore Follette made a motion, seconded by Bob Brick, to approve Policy B-0102.00, Monitoring Presidential Performance, without revision on a first-reading basis. Motion carried.

POLICY B-0103.00
Ross Childs made a motion, seconded by Elaine Wood, to approve Policy B-0103.00, Communication and Counsel to the Board, as revised on a first-reading basis. Motion carried.

ADJOURNMENT
Meeting adjourned at 7:40 p.m.

Recorded by
Karen Sabin