NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
MONDAY, OCTOBER 23, 2006, GLC Room 112

CALL TO ORDER - Chair Walter "Jay" Hooper called the meeting to order at 6:30 p.m.

APPROVAL OF AGENDA - The agenda was approved on a motion by Doug Bishop, seconded by Ross Childs.

CONSENT ITEMS - Cheryl Follette moved to approve the items on the Consent Agenda. Seconded by Elaine Wood, the motion carried.

• Minutes of the September 25, 2006, regular meeting and the October 2, 2006, special meeting
• Contributions for September 2006
• Grant notifications for quarter ending September30, 2006
• Summary Report for General Fund Accounts as of September 30, 2006
• Facilities equipment purchase
• Snow removal contract
• Revenue from sale of Aviation assets

FACULTY COUNCIL REPORT - Faculty Council Chair Jerry Dobek reported that the Rogers Observatory 25th anniversary celebration was well attended and very successful; the recent Faculty Professional Development Day was one of the best ever. He also shared that Project Astro Polaris is still going strong.

BOARD FINANCE AND AUDIT COMMITTEE REPORT - Chair Elaine Wood reported on the October 17, 2006 meeting, at which they:

• Reviewed the audit in depth with Vicki Vandenberg and Darlene Middleton of Plante and Moran. NMC was given a clean, unqualified opinion-the best it can get. Elaine said it was great news and thanked the NMC staff for their outstanding work
• Reviewed the monthly financials for September 30, 2006
• Considered a recommendation to contract with National City Bank to provide a procurement card system for the college. The committee recommends award of this contract
• Looked at the Fiscal Year 2008 Budget Development Information response which has to be submitted to the State of Michigan each year
• Reviewed the FY08 Capital Outlay Plan that the board is acting on tonight
• Considered and agreed with a recommendation to purchase a vehicle for use by the Facilities Department
• Looked at bid results for snow removal and recommend award to SRW, who had the lowest bid and has performed snow removal for us for the past three years

BOARD STRATEGIC GOALS COMMITTEE REPORT - Chair Cheryl Follette reported that members first heard a review by Craig Mulder of the purposes of the Institutional Effectiveness Model and the criteria, outcomes and measures. The committee spent most of the rest of their time in a lively discussion about outcomes and measures for the Scholarship criterion. As reports are given to the Board, the committee will gather trustee feedback on the process.
Committee members also reviewed the State capital outlay project request for Boardman Lake Campus expansion, which is a placeholder with the State, not a plan of action.

Bill Myers provided an update on strategic planning process and reminded trustees that the external scan will be presented jointly to the Board and Strategic Planning Committee at the next regular meeting.

BOARD POLICY COMMITTEE REPORT - Committee Chair Ross Childs reported that the committee will be meeting on October 30 and again November 20 to resume their review and revision of board policies.

FOUNDATION REPORT - Cheryl Follette reported:

• At last Wednesday's Foundation Board meeting members heard from the officers of Phi Theta Kappa, the student honors society, about their community service and leadership projects. Ours is an award winning chapter of PTK-at the state and national level-and 7 of the 9 officers of our chapter were in attendance. Many of them are also recipients of Honors Scholarships provided by the NMC Open
• President Nelson gave a report on the economic impact of NMC and asked for feedback on how to personalize and tell this story to other audiences throughout the region. Among the facts shared is that education at NMC is a sure bet. For every $1 students invest in their education at NMC they receive a 12% return on investment through increased earning power.
• The Finance and Audit Committee of the Foundation reported that auditors Plante and Moran pronounced the annual NMC Foundation audit clean
• The public phase of the Annual Community Campaign kicked off last Thursday under the leadership of Denny Fedorinchik and Jayne Mohr. The goal is 60 new first-time donors, 600 donors overall and $315,000, and
• The Foundation's Endowment Task Force has begun its work of learning how to develop a strategy for endowment fundraising at NMC
• The Foundation's Planned Giving Advisory Committee will meet at the University Center on November 9th to "See the UC"-so that planned giving professionals can learn more about NMC as a community resource and share this information with their clients

FOUNDATION FINANCE AND AUDIT COMMITTEE REPORT - Ross Childs reported that at the NMC Foundation's Finance and Audit Committee meeting on October 11th, the Committee:

• Received and discussed a report on the 2005-2006 Foundation Audit from Plante and Moran, and recommended acceptance of the audit at the next regular meeting of the NMC Foundation Board on October 18th
• Discussed the disposition of donated property on Deepwater Point Road
• Updated the Finance and Audit Committee on visits with the Foundation's five investment mangers for the purpose of discussing investment and relationship performance and providing an update on NMC

BOARD CHAIR REPORT - Chair Hooper indicated that last month Mr. Tim Dunn asked the trustees to consider relocation of an anchor and propeller to the front of the property on the GLMA side. Mr. Hooper asked that President Nelson to explore potential sites in front of the facility, acknowledging that there would be a lot involved in such a move.

PRESIDENT'S REPORT -President Tim Nelson reported on several recent successful events, including the regional Economic Summit, the Great Lakes Maritime Academy Board of Visitors gathering, the Commitment Scholarship ceremony, and the Faculty Professional Development Conference, which included a wide range of topics and presentations that he described as "world-class, best practices."

PUBLIC INPUT - There was no public input.

PURCHASING CARD AGREEMENT - Elaine Wood recommended that administration be authorized to enter into an agreement for a purchase card program with National City Bank and adopt the treasury management resolution as presented. Bob Brick seconded the motion; carried.

FY08 BUDGET DEVELOPMENT INFORMATION - Ross Childs made a motion that the Fiscal Year 2008 Budget Development Information be approved for submittal to the Michigan Office of the State Budget. Doug Bishop seconded the motion; carried.

FY08 CAPITAL OUTLAY PLAN - Bob Brick moved that the Fiscal Year 2008 Capital Outlay Plan be approved for submittal to the Michigan Office of the State Budget.
Finance and Audit Committee Recommendation. Elaine Wood seconded the motion; carried.

ACCEPTANCE OF NMC AUDIT - Elaine Wood made a motion that the financial audit for Northwestern Michigan College for the fiscal year ending June 30, 2006, be accepted as presented. Bill Myers seconded the motion; carried.

ACCEPTANCE OF NMC FOUNDATION AUDIT - Ross Childs moved to accept the NMC Foundation Audit for the fiscal year ending June 30, 2006. Seconded by Doug Bishop, motion carried.

DISCUSSION - Doug Bishop reported that he attended College Night, which was held for the first time at Hagerty Center. Doug has attended College Night since 1977 and said this was the best one he has been to in Northern Michigan Very professionally done by faculty, staff and students. GLMA students, obvious by their uniforms, did a great job of controlling ingress and egress.

ADJOURNMENT - The meeting was adjourned at 7:10 p.m.

Recorded by Karen Sabin