NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
MONDAY, NOVEMBER 20, 2006, Hagerty Center Room C

CALL TO ORDER - Chair Walter "Jay" Hooper called the meeting to order at 6:35 p.m.

APPROVAL OF AGENDA - The agenda was approved on a motion by Elaine Wood, seconded by Bob Brick.

CONSENT ITEMS - Doug Bishop moved to approve the items on the Consent Agenda. Seconded by Bill Myers, the motion carried.

• Minutes of the October 23, 2006, regular meeting
• Contributions for October 2006
• Summary Report for General Fund Accounts as of October 31, 2006
• Contract for long-term disability insurance awarded to Reliance Standard effective January 1, 2007

FACULTY COUNCIL REPORT - Faculty Council Chair Jerry Dobek reported that:

• Automotive and Engineering students will defend their "Blizzard Baja" crown in February
• Tom Gordon returned from sabbatical and will have a lot to share with students and faculty
• Faculty will assemble on Friday, December 1, to get their input on the strategic planning process.

BOARD FINANCE AND AUDIT COMMITTEE REPORT - Chair Elaine Wood reported that the committee did not meet in November.

BOARD STRATEGIC GOALS COMMITTEE REPORT - Chair Cheryl Follette reported that the committee is continuing to look at outcomes and measures for institutional effectiveness. At their last meeting they reviewed Enrichment and Workforce. The committee will share all of the institutional effectiveness criterion with trustees at a future study session.

BOARD POLICY COMMITTEE REPORT - Committee Chair Ross Childs reported that the committee met on October 30 to resume their review and revision of board policies to align the Indicators of Success policies to the new Institutional Effectiveness Criterion policies. Ross praised the work of staff in this process.

FOUNDATION REPORT - Cheryl Follette reported:

• The foundation is looking forward to adding one new member to the Foundation Board, with a 3-year term of office beginning January 1, 2006, bringing the board to its 40-member capacity.
• In the October 27th issue of the Chronicle of Higher Education, the NMC Foundation was listed among the top performing community college foundations in the U.S.-a testimony to the foresight of the Board of Trustees in 1981 that created the Foundation and to the many volunteers and donors since then who have believed in and given generously to our college.
• The 2006-07 Annual Campaign is making steady progress. It is currently at 43% of goal or $134,000 from 220 donors-22 of them are first-time givers to NMC. The annual campaign is focused on building an ever-expanding donor base, so this is great news. About a third of the gifts received to date are undesignated and 59% are designated for scholarships. Gifts will be accepted through December and into the first quarter of 2007.
• The annual scholarship luncheon will be held next March at the Hagerty Center with donors and student scholarship recipients in attendance. We've shifted this from a fall to an early spring event.
• In the category of giving thanks, the Foundation has just mailed over 1300 Thanksgiving cards to donors. The Foundation thanks trustees for joining them in personally signing the cards.
• The next Foundation Board meeting is our annual meeting on December 13th.

FOUNDATION FINANCE AND AUDIT COMMITTEE REPORT - Ross Childs reported that the committee has not met since his report in late October. The next meeting is December 6th.

BOARD CHAIR REPORT - No report

PRESIDENT'S REPORT - President Tim Nelson introduced Cathy Perry Jones, NMC's new Vice President for Finance and Administration.

PUBLIC INPUT - There was no public input.

GENERAL ADMINISTRATIVE CONTROL - On a motion by Bob Brick, seconded by Elaine Wood, the board adopted a resolution assigning general administrative control, authority to obtain credit, give security and conduct other financial transactions with institutions with which the college does business to Elaine C. Wood, Treasurer; Timothy J. Nelson, President; and Cahty Perry Jones, Vice President for Finance and Administration. (attached)

BANK ACCOUNTS RESOLUTION - On a motion by Cheryl Follette, seconded by Doug Bishop, the board adopted a resolution assigning authority to open accounts, sign checks, and/or transfer funds pertaining to NMC accounts at Fifth Third Bank to Cathy Perry Jones, Vice President for Finance and Administration; Timothy J. Nelson, President; and Elaine C. Wood, Treasurer of the Board of Trustees. (attached)

ADOPTION OF POLICIES - Ross Childs made a motion, seconded by Bob Brick, to adopt Policies D-100.00, D-200.00, D-202.00, D-300.00, D-400.00, D-500.00, D-500.01, D-600.00 and D-700.00 on a first-reading basis. The action is part of the review and alignment of policies within the new institutional effectiveness framework.

NMC ENVIRONMENTAL SCAN - President Nelson introduced William J. Banach of Banach, Banach & Cassidy. Mr. Banach presented the findings from his firm's environmental scan, which was prepared to help inform the Strategic Planning Committee's work. President Tim Nelson said that NMC's ability to minimize the influence of threats and leverage opportunities is bounded by our organizational strengths, weaknesses and underlying principles, and that we must match those factors accordingly. He noted that the information presented is one piece to inform the Strategic Planning Committee's work. In addition, the committee is reviewing our Mission, Vision and Values; analyzing the AQIP characteristics of highly effective organizations; reviewing the Constellation survey results and the OCAI; and evaluating current decision-making processes.

ADJOURNMENT - The meeting was adjourned at 8:00 p.m.

Recorded by Karen Sabin