NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
Monday, june 25, 2007, oleson center

CALL TO ORDER — Chair Walter J. Hooper called the meeting to order at 6:30 p.m.

APPROVAL OF AGENDA — Cheryl Follette moved to approve the agenda.  Seconded by Doug Bishop, the motion carried.

BUDGET HEARING — Doug Bishop moved that the regular meeting be closed and the budget hearing opened.  Seconded by Bob Brick, the motion carried.  Chair Hooper explained that the purpose of the hearing is to accept public comment on the college’s 2007-08 budget.  There was no public comment on the budget.  On a motion by Elaine Wood, seconded by Ross Childs, the budget hearing was closed and the regular meeting was reconvened.

INSTITUTIONAL EFFECTIVENESS CRITERION: OPERTATIONS — Craig Mulder presented the fifth report this fiscal year on institutional effectiveness.  With assistance from the Board Strategic Goals Committee, six outcomes were developed that should be achieved in order to demonstrate staff compliance with the policy.  Measures were developed for each desired outcome, and the report provided evidence for the status of each measure. 

AVIATION UPDATE — Marguerite Cotto and Aaron Cook presented a quarterly update on the Aviation program.  The power point presentation underscored the concerted effort made by the Aviation team to bring desired changes into practice with the following net effect: 

• Updated curriculum with FAA review and approvals
• Sale of ineffective assets and investment in new 172 Cessna training fleet
• Simulator upgrades and improved utilization
• AIMS integrating student, instructor and financial records with FAA approval
• Program will meet or exceed projected flight hours of 6800
• Reduction in the general fund contribution from $392,479 in FY06 to projected $297,774 for FY07.

FACULTY COUNCIL REPORT — No report this month

BOARD FINANCE AND AUDIT COMMITTEE REPORT — Chair Elaine Wood reported that the Committee did not meet in June.

BOARD STRATEGIC GOALS COMMITTEE — Committee Chair Cheryl Follette stated that the Strategic Goals Committee did not meet in June.

BOARD POLICY COMMITTEE REPORT — Committee Chair Jay Hooper stated that the Committee did not meet in June. 

FOUNDATION REPORT — Cheryl Follette reported that the annual Community Campaign exceeded its goal, raising more than $327,000, including 10 new scholarships. The NMC Open has 228 golfers, and continues to accept registrations. An outing at the Kingsley Club raised more than $11,000 for the Commitment Scholarship.

FOUNDATION FINANCE AND AUDIT COMMITTEE REPORT — Ross Childs reported that the NMC Foundation Finance & Audit Committee did not meet in June.

BOARD CHAIR REPORT — Chair Jay Hooper thanked trustees for attending the recent mini-retreat and acknowledged that all trustees felt it would be good to do that more frequently.

PRESIDENT’S REPORT — President Tim Nelson reported on the status of state funding and the contingency planning that is under way in Planning and Budget Council. He also noted the success of the recent Free Fishing Day for Kids, and the Oleson Center rededication that occurred earlier that day.

PUBLIC INPUT — The Board heard public input from Christine Maxbauer about a student attempting to enroll who needs assistance resolving previous financial obligations to NMC.  Cathy Jones agreed to look into the situation.  Elaine Wood stated that she received an email from this student and will pass the message on to Anne Monroe.  The board also heard public comment from Kathleen Russell, who shared a story of meeting a former student who is now a successful professor at Central Michigan University and continues to value his NMC experience.

CONSENT ITEMS — On a motion by Doug Bishop, seconded by Ross Childs, the following Consent Items were approved:

• Minutes of the May 21, 2007, regular meeting
• Contributions for May 2007 totaling $1,205,030.76
• Summary Report for General Fund Accounts as of May 31, 2007 (attached)
• Service Employees International Union Local 517M Contract effective July 1, 2007-June 30, 2010

FELLOWS COMMITTEE RECOMMENDATION — On a motion by Cheryl Gore Follette, seconded by Ross Childs, Don Oleson and Jerry Oleson, Jr. were appointed Fellows of Northwestern Michigan College, with all the honors and privileges pertaining thereto.  Motion passed.

CERTIFICATION OF TAXES — Bill Myers made a motion to adopt a resolution authorizing the millage rate of 2.17 mills be levied for operation purposes and the millage rate of 0.70 mills be levied for bond debt services for the fiscal year 2007-08.  Seconded by Elaine Wood, the motion passed.

ADOPTION OF BUDGETS — Elaine Wood moved to adopt the budget resolutions and budgets for the fiscal year 2007-08 as presented.  Seconded by Doug Bishop, the motion carried.

ADVERTISING CONTRACT — Doug Bishop moved that the administration be authorized to enter into a contractual agreement with the Traverse City Record-Eagle for advertising in the amount of $79,870 for the period of July 1, 2007 through June 30, 2008.

POLICY AMENDMENTS — Cheryl Follette made a motion to adopt Policies A-105.00, D-500.00, and D-700.00 on a second-reading basis, as amended.  Seconded by Bill Myers, the motion carried.

FIRE PROTECTION CONTROL SYSTEM UPGRADE — Bill Myers moved to authorize the administration to enter into a contractual agreement for the replacement of the Fire Alarm Control System in the Dennos Museum Center with Simplex Grinnel in the amount of $40,339.13, plus a contingency, for a total project budget of $44,374 to be funded from the FY07 plant fund.

UPS SYSTEM CAPACITY INCREASE — Ross Childs moved to authorize the administration to enter into a contractual agreement to increase the computer Un-interruptible Power Supply (UPS) with Windemuller Electric in the amount of $29,872, plus a contingency for a total project budget of $32,860.00 to be funded from the FY07 plant fund.

DISCUSSION — It was suggested that the July, August and September meetings be moved to Great Lakes Campus.  Tim Nelson said he would try to accomplish that, depending upon room availability.

Recorded by Karen Sabin