Staff HR Policy D-719.02
Institutional Effectiveness Criterion: Culture

Vacation Accrual Procedure

Vacation may be accrued up to twice the annual accrual.

Upon leaving employment with NMC, the last day of work shall be considered the termination date.  The staff member will be paid in a lump sum for any unused accrued vacation on the next regular payroll date.  In the case of layoff, vacation days may be designated by the administration.

Vacation is to be approved in advance by the supervisor and reported to Human Resources using the appropriate form, or in the case of support staff, on the time sheet or other approved means of reporting time.

Administrative, Professional and Technical/Paraprofessional Staff

Vacation time will be accrued according to the staff policy up to a maximum of two times the annual accrual.  Full-time staff will accrue 20 days or 160 hours per fiscal year.  Part-time regular or limited annual contract employees will accrue time on a pro-rated basis.  Employees who reach the maximum allowed accrual will begin to accrue time again when the balance falls below the maximum allowed accrual.  The accrual will be added into the balance biweekly (the last day of the pay period).

Support Staff

Support staff on regular, full-time annual appointments shall accrue vacation time biweekly, at the end of each pay period, with rates progressing on their anniversary date according to the schedule in Vacation Policy D-719.00.  Vacation time will be accumulated up to a maximum of two times the annual accrual.

Support staff on annual part-time appointments shall accrue vacation on a prorated basis according to the schedule and maximums listed in Vacation Policy D-719.00.  Vacation time will be allowed to accrue up to a combination of sick leave and vacation time of 180 calendar days.  This accrued leave will substitute for wage continuation for which part-time employees are ineligible.  Use of accrued vacation time will be coordinated with the annual maximum accrual rate and the supervisor. 

Request for Leave - Advance Approval Required

The use of vacation time will be requested by the employee in advance and must be approved in advance by the immediate supervisor.  Time may be used and reported in quarter hour increments, and reported to the payroll office after all signatures are obtained on the absence reporting slip or other approved means of reporting time. 

Special Circumstances

Under certain circumstances individual employees may be allowed to use vacation time up to a negative ten days total, annually.  Such circumstances may include, but not limited to: moving time for new employees, sickness of employee and/or family before sick leave accumulation, an extended vacation, etc. 

Upon termination of employment employees will be paid for unused vacation time up to a maximum of two times the annual days accrued.

If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provisions(s).

Reviewed and Revised on 1/15/10