Board Policy A-104.00
Board of Trustees Process
Board of Trustees Video Recording of Meetings
The Board of Trustees establishes video recording to be conducted at regularly scheduled Board of Trustee meetings, including its annual meeting, noticed and scheduled special meetings, and emergency meetings to the extent permitted by law. Strategic planning and retreat meetings of the Board, as well as committee meetings of the Board of Trustees, will not be covered by this policy. The following standards shall be established for video recording of meetings of the Board of Trustees:
- Video recordings shall be established with technology as determined by the Vice President of Finance and Administration.
- Video recordings shall be made available to the public within eight days after the meeting.
- Video recordings shall be maintained in a manner consistent with the Records Retention and Disposition Schedule, Staff Policy D‑506.04. It is the intent of the Board of Trustees that video recordings shall be retained for no longer than one (1) year from the date of first publication.
- Video recordings shall serve only as an auxiliary method of providing public access to the business of the Northwestern Michigan College Board of Trustees, are not intended as public records, and shall not replace written minutes of the Board of Trustees as required by Board Policy A‑100.00. For purposes of compliance with MCL 15.269 of the Open Meetings Act, written minutes maintained and approved by the Board of Trustees shall remain the official minutes of the Board, and the minutes shall be subject to all requirements as provided under MCL 15.269, and as may be amended.
The Vice President of Finance and Administration, in conjunction with appropriate staff, shall be responsible for the development and publication of any further procedures or guidelines that may be necessary to administer this policy effectively.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provisions(s).
Adopted by the Northwestern Michigan College Board of Trustees March 24, 2014