Staff Policy D-502.02
Institutional Effectiveness Criterion: Operations

Decision Making: Programs and Services

Decision making at Northwestern Michigan College is intended to be aligned with the College’s mission and values.  This policy outlines the process in which decision making occurs at the College specifically in the areas of initiating, revising or ending services and programs.

  1. The process is divided into four stages. See the Decision Making Flow Chart for details on the stages. The proposer at each stage may be different.  Each stage requires a decision to be made in order to move forward to the subsequent stage.

    Stage 1: Idea Introduction
    The proposer submits the Idea Summary to the appropriate vice president for review.  The vice president submits it to the President's Council.  If the President's Council supports the idea, it will decide to move the idea to Stage 2 or subsequent stages. This decision will be recorded in the NMC Record (Decision Making Process).  If the President's Council does not support the idea, it will be documented in the NMC Record and directly communicated with the proposer.

    Stage 2: Market Research
    The proposer submits the Market Summary to the appropriate vice president for review.  The vice president submits it to the President's Council.  If the President's Council supports the market summary, it will decide to move the idea to Stage 3 or Stage 4.  This decision will be recorded in the NMC Record.   If the President's Council does not support the idea, it will be documented in the NMC Record and directly communicated with the proposer.

    Stage 3: Business Modeling
    The proposer submits the Business Modeling Summary to the appropriate vice president for review.  The vice president submits it to the President's Council.  If the President's Council supports the business modeling summary, it will decide to move the idea to Stage 4.  This decision will be recorded in the NMC Record.   If the President's Council does not support the idea, it will be documented in the NMC Record and directly communicated with the proposer.

    Stage 4: Implementation Plan
    The proposer submits the Implementation Plan to the appropriate vice president for review.  The vice president submits it to the President's Council.  If the President's Council supports the plan, it will decide to move to plan implementation. This decision will be recorded in the NMC Record.  If the President's Council does not support the idea, it will be documented in the NMC Record and directly communicated with the proposer.
  2. Idea Implementation for New Academic Programs
    In the event that the new idea is a new academic program, the following process is to be followed as part of Stage 4:
    1. Planning & Budget Council review: The proposer will present the aforementioned documentation from the four stages of the decision making process to Planning & Budget Council for review and recommendation. The Planning & Budget Council will forward its recommendation to Curriculum Committee and the proposer within 10 working days. If the recommendation is favorable, the proposer will present the report to Curriculum Committee (see Curriculum Committee review). If Planning & Budget Council does not favorably recommend the program, the proposer may appeal to the Vice President for Educational Services. This office must respond in a timely and expeditious manner.
    2. Curriculum Committee review: Following current Curriculum Committee guidelines, the proposer will submit any new courses or changes to courses in the proposed program to Curriculum Committee, along with the aforementioned documentation from the four stages of the decision making process. The Curriculum Committee will review the materials and forward its recommendation to the Vice President for Educational Services and notify the proposer within 5 working days. After the committee meets to review the new venture, if the Curriculum Committee does not favorably recommend the program, the proposer may appeal to the Vice President for Educational Services. This office must respond in a timely and expeditious manner to Curriculum Committee and concurrently notify the proposer.
    3. President's Council review: The decision making documentation, along with recommendations from Planning/Budget Council and Curriculum Committee, is submitted to the President's Council.  If the President's Council supports the proposal, the President will recommend the proposal to the Board of Trustees for approval and notify the proposer in a timely and expeditious manner.  If the President's Council denies the proposal, it will communicate its decision in a timely and expeditious manner to the proposer and his or her academic leadership, Planning/Budget Council, and Curriculum Committee.
    4. Board of Trustee review: At its next scheduled meeting, the Board of Trustees will consider the proposal for approval.
    5. Application for certification, state and accreditation agencies approval: The proposer sends applications to the appropriate certification boards; the Michigan Department of Energy, Labor and Economic Growth; and all appropriate accreditation agencies for final approval.
    6. Activating the proposal: The proposer, assisted by those offices that participated in the decision making process documentation, begins the process of launching the new program.
  3. Idea Implementation for New Services and New Non-Academic Programs, Revision of all Programs and Services, and the Ending of Services and Non-Academic Programs
    In the event that a program or service is revised, or a new non-academic program or new service is initiated, or a non-academic program or service is ended, the development of the process to implement the plan will be the responsibility of the appropriate vice president, in conjunction with appropriate faculty and staff.
  4. Idea Implementation for the Ending of Academic Programs
    In the event that an academic program is to be ended, the Vice President for Educational Services, in conjunction with appropriate faculty and staff, will develop the process to implement the program closure.  The process will include the approval of the President and the Board of Trustees.

The President's Council, in conjunction with the appropriate faculty and staff, is responsible for the development and publication of any procedures or guidelines that may be necessary to administer this policy effectively.



Adopted May 8, 2009 replacing D-108.00 (Staff Policy – New Program Proposals) and D-108.01 (Staff Policy – New Program Proposals Process)

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