Staff HR Policy D-719.01 (Renumbered from D-719.02)
Institutional Effectiveness Criterion: Culture

Vacation Procedure

Staff appointed on a full-time (40 hour/week) regular basis will accrue 20 days or 160 hours per year (6.16 hours biweekly). Staff working 7.5 hours per day will accrue 20 days or 150 hours per year (5.78 hours biweekly). Part-time regular or limited contract employees will accrue time on a pro-rated basis, based on their appointment percentage.

Maximum Accrual

Vacation time may be accrued up to twice the annual limit.

Employees who reach the maximum allowed accrual will begin to accrue time again when the balance falls below the maximum allowed accrual. The accrual will be added into the balance biweekly (the last day of the pay period). Holiday pay is counted as time worked for the purpose of accruing vacation leave. Vacation time does not accrue when an employee is on Wage Continuation (i.e. short-term disability).

Request for Leave - Advance Approval Required

The use of vacation time will be requested by the employee in advance and must be approved in advance by the immediate supervisor, and will be granted based on the staffing and operational needs of the College. Time may be used and reported in quarter hour increments, and reported to the payroll office after all signatures are obtained on the absence reporting slip or other approved means of reporting time.

Special Circumstances

Under certain circumstances, with pre-approval from the supervisor in collaboration with Human Resources an employee may be allowed to use vacation time up to a negative ten days total, annually. Such circumstances may include, but not limited to: moving time for new employees, sickness of employee and/or family before sick leave accumulation, or use of vacation time during the first year of employment before vacation time is accumulated.

Upon leaving employment with NMC, the last day of work shall be considered the termination date. The staff member will be paid in a lump sum for unused accrued vacation on the next regular payroll date up to a maximum of twice the annual accrual.

If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provisions(s).

Reviewed and Revised on 1/15/10
Revised on 3/3/15
Revised and renumbered on 8/16/15

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